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Suncook Valley Regional Town Assn. MInutes 02/20/2013
Suncook Valley Regional Town Association
Meeting Minutes

Meeting Date:  February 20, 2013
Minutes Prepared By:  Bruce Dyke
In Attendance:   Jim Barnard - Town of Barnstead – Selectman
                      Betsy Bosiak – Town of Epsom - Selectman
                           Bruce Dyke – Chichester Town Organization Committee
                      David Jodoin – Town of Pembroke – Town Administrator
                           Gordon Preston – Town of Barnstead – Resident Rep.
                      Steve Leighton – Town of Strafford - Selectman
                        Sandra McKenney – Town of Allenstown – Selectman
Location:  Town of Epsom Selectmen’s Office Conference Room

Minutes Approved: March 27, 2013

1.  The meeting was called to order at 7:00pm by Bruce Dyke

2.      The draft minutes of the January 9, 2013 meeting were reviewed and comments/changes were solicited.  A minor change was noted regarding the correct title noted for Jim Barnard which needed to reflect Barnstead.  A motion was made by Jim Barnard to accept the minutes as amended and seconded by Sandra McKenney.  The minutes were approved without further discussion by a vote of five “for” and one abstention.

3.      The group followed-up on discussions that occurred during the last meeting specific to the health insurance cooperative agreement which was renewed with LGC last fall.  The group still has concerns regarding LGCs communication to the SVRTA that they would not allow any further towns to participate in the health insurance cooperative arrangement and whether they had the legal grounds to take that position.  On that point:
-       It was noted that Paul Vince was reviewing LGC’s by-laws as well as the Court documents regarding the judgment made against LGC last fall.
-       The group may consider inviting an LGC representative (possibly the interim director) to a future SVRTA meeting to discuss our concerns.

Additionally, Bruce was going to follow-up with LGC to see if there was going to be a contract required from each participating SVRTA town for the latest health insurance renewal as was the case over the last two renewal events.

4.      The group discussed options for obtaining a group quote for services relating to emergency vehicle maintenance.  It appears as though there are two vendors who provide service specific to items such as pump and ladder certification and related maintenance, but both firms (Lakes Region and Valley) charge high rates.  Given the variety of service types and vendors used by each town per service, it was suggested that a matrix be created showing the vendors used for each service type per town.  Bruce will draft a matrix and distribute for review/completion by the towns in advance of the next meeting.

5.      The group discussed contracts specific to town report printing as another opportunity for a bulk discount.  Bruce will solicit the vendor name, quantity and cost for printing the 2012 town report from each town so that data can be reviewed at the next meeting.
6.      The group discussed the lack of participation in the SVRTA by the Town of Northwood.  Steve Leighton indicated that he had a recent discussion with one of Northwood’s Selectmen and believed the issue would be reviewed by Northwood’s board and Town Admin.  
7.      Betsy Bosiak asked the group is any other town used pea stone in their winter mix for road sanding. Although others had heard of the practice, it doesn’t appear as though any SVRTA town is currently doing that, as it was also viewed as a costly option.
8.      David Jodoin asked if any other towns had done anything with regard to Storm Water Management requirements set forth by the Federal government.  He reminded the group that a number of requirements had been set forth and lack of compliance could be an issue down the road.  Pembroke has contracted with a vendor to help update maps to meet the compliance requirements.
9.      The date for the next meeting is expected to be in late March, once town meeting season has passed.   

10.     A motion was made to adjourn the meeting by David Jodoin and seconded by Sandy McKenney and passed unanimously by the group.  The meeting adjourned at 8:10pm.  

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