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Minutes 12/14/2016
Chichester Parks and Recreation Commission
Draft Minutes 12/14/16 Meeting

Present: Zack Boyajian [Chair], Ansel Sanborn [Secretary), Ewen McKinnon, Tom Jameson

Absent: Joe Montambault

The meeting came to order at 6:40 P.M. at the Selectmens’ Office.

1] After review, a MOTION to approve the Minutes of 11/9/16 was made by Ewen and seconded by Tom. The MOTION passed with all in favor.

2] Zack reported that RPF of Northwood, the consultant contracted for an asbestos survey of the snack shack, had completed their assessment and found asbestos only on the coating of the kitchen sink.

Zack contacted several asbestos removal companies by telephone and recommended the low bid of $250. submitted by Envirovantage of Epping, N.H. for removal and disposal of the sink.

A MOTION to contract with Envirovantage for $250. for sink removal and disposal was made by Tom and seconded by Ansel. The MOTION passed with all in favor.

3] As required, Zack informed the Department of Environmental Services of the asbestos findings and our intent to demolish the snack shack between December 2016 and May 2017. Zack will contact the Road Agent and Fire Department regarding their ability to aid in the demolition of the snack shack.

4] Though unable to attend the meeting, Joe had provided a written report on the status of the community building. Winter weather will likely postpone the relocation of the well service lines and installation of the waste water tank until spring. Work on the electrical system and installation of plywood walls is planned to begin this month.

5] Zack, Ewen, and Tom reviewed a discussion held at a recent Town budget meeting which could impact the Parks and Recreation budget proposal. The Selectmen are considering adding permanent staff to the Highway Department. Pending further discussions, this proposal may allow the Highway Department to mow Carpenter Park, Town cemeteries, and Town building sites instead of contracting these services. If approved, the proposed Parks and Recreation budget would be reduced by an amount equal to the cost of contracted mowing.

6] The Department of Resources and Economic Development has officially extended the completion date for our LWCF Grant through December 2017.

7] Zack is continuing to assemble information on the financial status of the LWCF Grant. Records of donations of time, materials, equipment, and money will be combined with records of expenditures maintained by the Town to give us our financial status heading into the last year of the Grant.

Discussion centered on the priorities for 2017. Key to the remaining elements of the project is timely site work for the playground expansion, natural amphitheater, trail rehabilitation, park entrance, and community game area. To expedite this work and maintain our schedule, consideration will be given at our January meeting to hiring a contractor to perform these tasks.

In addition, the costs for completing non-contractor work with volunteers must be estimated and compared with the available budget. This discussion will result in a plan of action for 2017 which may include reaching out for help to other community partner groups.

8} Zack reported that letters had been sent under the joint signatures of the Chairs of the Conservation Commission and Parks and Recreation Commission to certain property owners to assess their interest in a Lynxfield Pond access trail.

9) Ewen made a MOTION to adjourn, seconded by Tom. The MOTION passed with all in favor and the meeting adjourned at 7:55 PM.

Respectfully Submitted, Ansel Sanborn, Secretary

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