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Minutes 11/09/2016
Chichester Parks and Recreation Commission

Draft Minutes 11/9/16 Meeting

Present: Zack Boyajian [Chair], Ansel Sanborn [Secretary), Joe Montambault, Tom Jameson

Absent: Ewen McKinnon

The meeting came to order at 6:35 P.M. at the Selectmens’ Office.

1] After review, a MOTION to approve the Minutes of 10/17/16 was made by Zack and seconded by Joe. The MOTION passed with all in favor.

2] Joe reported that work continues on the park services building (community building) with the installation of aluminum trim and work on the outside staircase. Next steps include asbestos inspection of the existing snack shack by RPF Associates, installation of additional engraved pavers, and interior electrical work.

3] Zack has coordinated the asbestos assessment of the existing snack shack and will reach out to other town departments regarding options for removal of that structure.

4] Zack received word from DRED that they support a one year extension (through 12/17) of the LWCF grant rather than the two years (through 12/18) we had requested. This led to a continuation of the discussion of completing the entire project scope with volunteers as originally envisioned versus scaling back the scope and employing contracted services for certain tasks. This discussion will continue in December.
The original budget for LWCF Phase 2 was $70,000. of which $22,000. ($11,000. reimbursable by LWCF) was allocated in 2015. Zack is preparing a summary of donations and expenditures for 2016 for submission to DRED for a second progress payment. This will give us information for our December meeting to assess our options for 2017.

5] The Parks and Recreation Commission will present their proposed budget on 11/17/16. Our proposal will include the mowing contract for Carpenter Park, $1,000. for operations expenses, $100. for Commission expenses, and an estimate for the cost of electricity at Carpenter Park. Tom will investigate the status of the proposed Town/ Chichester Youth Association memorandum of agreement regarding who pays electricity and porta-potty expenses at the park.
Zack will also discuss a Warrant Article to deposit additional funds to the Parks and Recreation Capital Reserve Fund for the future purchase (as outlined in the CIP) of a tractor for trail and park maintenance.

6] Zack proposed and the members agreed that he discuss a joint initiative with the Conservation Commission for an access trail to town owned property on Lynxfield Pond
(supporting the goal of access to water resources). A first step would be a letter to owners of property potentially involved gauging their interest. Zack will introduce this idea to the Conservation Commission at their next meeting.

7] Tom will prepare a map based on his GPS effort of the proposed trail from the Town Offices to the Town Library. Approval from involved property owners is pending.

8] Zack has submitted the draft of the update to the Recreation Master Plan to the Town prior to the November 1  deadline. No response has been received to date.

9} Ansel made a MOTION to adjourn, seconded by Joe. The MOTION passed with all in favor and the meeting adjourned at 7:50 PM.

Respectfully Submitted, Ansel Sanborn, Secretary



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