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Minutes 09/08/2015
Chichester Parks and Recreation Commission
Minutes 9/8/15 Meeting

Present: Zack Boyajian [Chair], Ansel Sanborn [Secretary], Joe Montambault, Tom Jameson, Tara Blaney, Ewen McKinnon

Absent: Philip Hitchcock

Public: Doug Hall

Meeting came to order at 6:30 P.M. at the Carpenter Park Pavilion.

1] A MOTION to approve the minutes of August 12, 2015 was made by Tom and seconded by Joe. The MOTION passed with all in favor.
2] Zack reported that an additional property owner had granted written permission for footpath use.
3] Doug Hall walking trail report:
        A] A second letter has been sent to the 4 owners on the Spaulding Lot trail section who have not yet replied.
        B] Owners will be invited to the October 14 Parks and Recreation Commission meeting to have any of their concerns addressed.
4] The PTO asked if the Parks and Recreation Commission planned to sponsor Trunk or Treat at Carpenter Park this year. After discussion, the Commission agreed that we would be unable to do this due to our current project load. Ansel will relay this information to the PTO.
5] LWCF Phase 2 Project:
        A] Joe reported that design issues for the waste water system for the community building had been resolved with State Environmental Services. Joe will submit design    plans to the State this week. The requirement for a $300.  application fee will be questioned through the Subsurface Division.
        B] The issue of access to the planned community building’s second floor was discussed. Though an internal staircase would be convenient during winter months, this    design change would require a great deal of interior space. The Commission supported the original outside stairway concept.
        C] Big Jim’s will honor the bid prices for community building materials, and, upon receipt of payment, will store these materials for up to a year.
        D] The issue of the log cabin removal remains unresolved. The Road Agent will be contacted to see if, as a temporary measure,  he would be able to relocate the cabin   to the parking lot to clear the community building construction site.
6] Expenditure items for park maintenance were discussed:
        A] Ewen planned to acquire the materials for perimeter trail fence installation. Joe and Zack will coordinate the installation.
        B] Tom has located materials suitable for a removable parking lot divider which will provide 4 lanes of parking in the main lot. The removable uprights cost $19. per unit      and will be connected by plastic rope or chain.
        Zack made a MOTION seconded by Ewen to spend up to $150. for materials for this divider. The MOTION passed with all in favor.
7] A request for use of the pavilion was discussed and approved.
8] Zack mentioned that the Selectmen had requested monthly updates on the work of all Boards, Committees, and Commissions. The first update by the Parks and Recreation Commission has been requested for 9/22.
9] With no further business, Tom made a MOTION to adjourn with a second from Ewen. With all in favor, the MOTION passed and the meeting adjourned at 7:25 PM.

Respectfully Submitted,

Ansel Sanborn, Secretary

Approved 10/14/2015
Zachary Boyajian, Chair



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