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Minutes 04/18/2015
Chichester Parks and Recreation Commission
Minutes 4/8/15 Meeting

Present: Zack Boyajian [Chair], Ansel Sanborn [Vice-Chair], Joe Montambault, Ewen McKinnon
Absent: Todd Hammond, Philip Hitchcock, Tom Jameson

Public: Tara Andrews CYA, Todd Monterio, Tara Blaney, Joe Amour, Evan Amour, Doug Hall

Meeting came to order at 6:35 P.M.

1] Zack thanked those present for attending and introduced the LWCF Phase 2 project.
Ansel discussed the project components, schedule, and budget emphasizing the need for public donations of labor, materials, equipment, and funds as a match for the LWCF funds.

Joe reviewed the community building plans including its primary functions as a new snack shack, field equipment storage, and equipment storage for town park organizations. Preliminary design of the building has been donated by Tim Pitman and kitchen layout by Home Depot. Plans will be coordinated with the Chichester Building Inspector.

Public comments were supportive of the plan. Possible donations of materials and labor were discussed. Joe will coordinate donations using the materials list as a guide. As plans are finalized, Zack will coordinate any needed contracting through town staff in accordance with the Town’s Purchasing Policy.

2] A MOTION to approve the minutes of March 11, 2014 was made by Joe and seconded by Ewen. The MOTION passed with all in favor.

3] Doug Hall provided an update on the walking path initiative. Doug has established and field reviewed a second walking path link from Center Road to Chichester Central School. A letter introducing the concept will be sent to involved property owners inviting them to the Commission’s May meeting for discussions.
Doug asked for support to publicize opening the first trail section on the Town website. Ansel made a motion seconded by Joe to do so. The MOTION passed with all in favor.

4] Zack provided an update on park maintenance activities:
-Zack, Tom and families burned the majority of the brush pile on the afternoon of Town Meeting.
-Since budget supporting the work was approved at Town Meeting, Zack asked Ewen to coordinate the installation of a permanent fence along the perimeter trail above the rock slope.
-preliminary investigation of work needed for fence installation will occur at the CYA field day on 4/18/15.

5] Carpenter Park usage:
Zack received a request for use of Carpenter Park for August 8, 2015. Zack will reach out for more information related to the request.
Due to lack of participation in the new Old Home Day Committee, Old Home Day is cancelled for 2015.

6] The election of Commission officers for the period of April 2015 to March 2016 commenced.
Zack made a MOTION that Tom Jameson be Chair of the Commission seconded by Ewen. All in favor, the MOTION passed.
Ansel made a MOTION that Zack Boyajian be Vice-Chair of the Commission seconded by Ewen. All in favor, the MOTION passed.
Joe made a MOTION that Ansel Sanborn be Secretary of the Commission seconded by Ewen. All in favor, the Motion passed.

7] Tara Blaney was present to observe the Commission after interviewing with the Board of Selectmen for possible openings on the Parks and Recreation Commission the previous evening. Tara’s interest in the Commission and its projects was confirmed by the meeting and the members felt that she would be a good addition. Since all positions are currently filled, Tara would be willing to accept the position of
Alternate member.

Zack made a MOTION to recommend to the Board of Selectmen that Tara Blaney be appointed as an Alternate to the Parks and

Recreation Commission with a second from Joe. All in favor, the MOTION passed.

8] With no further business, Joe made a MOTION to adjourn with a second from Ewen. With all in favor, the MOTION passed and the meeting adjourned at 8:10 PM.

Respectfully Submitted,

Ansel Sanborn, Secretary

Approved May 13, 2015

Zachary Boyajian, Chair

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