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Minutes 09/10/2014
Chichester Parks and Recreation Committee
Draft Minutes
September 10, 2014

Present: Zack Boyajian (chairman), Philip Hitchcock (secretary), Richard DeBold, Ewen McKinnon, Joe Montambeault (alternate), Tom Jameson

Absent: Todd Hammond, Ansel Sanborn (vice chairman)

Meeting came to order at 6:35

A MOTION to approve the minutes of August 13, 2014 was made by Richard Debold, seconded by Joe Montambeault and with all in favor the Motion was approved.

Zack stated he hoped to cover several issues before the scheduled public hearing at 7:00 P.M. regarding the proposed plan for Chichester Footpaths and Property owners.

Richard turned over to Zack information containing the approved LCWF grant information from Department of Resources and Economic Development (DRED) he had received from Bill Gegas. The grant was approved on July 31, 2014 and has a completion date of December 31, 2016. Richard mentioned to Zack that P&R has a file in the supply room of the Town Offices and that information could be kept there.

Zack mentioned that he believes that a sign is required to be put up regarding phase ll and that we needed to start keeping track of information for the project. Richard said he would bring a sign from his garage.

Philip spoke of the meeting he had with Andy Bohannon the director of Parks and Recreation for the city of Keene, N.H. and the new president of New Hampshire Recreation and Parks Association and the approval of the $60.00 membership fee for the Chichester Parks and recreation to join. Philip will proceed in getting a check form the town to process the membership and report back at the next scheduled meeting.

There was lively discussion regarding the acceptance and oversight of the Trunk or Treat event to be taken over at the request of Hannah West chairperson of the Old Homeday Group. Joe explained his contact with Heather Chiavaras the president of PTO with their interest of involvement and would get Philip the telephone number to contact her. Philip stated that he would connect with Carol Freekey-Harkness, Ann Davis and Hannah West to coordinate the information and report back to P&R.

The meeting stopped @ 7:00 P.M. in order to go forward with the public hearing to be presented by Doug Hall.

Zack spoke briefly to the public asking if the participants had received the letter from Parks and Recreation regarding the proposed plan project headed up by Doug Hall and stated that the P&R had received six letters with signatures. Zack introduced Doug.

Doug proceeded to explain the project and its one year test by showing a slide show of maps using Google Earth with a snowmobile trail starting point on Dover Road just past the Hess service station proceeding to the Lane Road entrance section as a test path but did show how the path could possibly grow to crossing Dover Road over to the town offices through the Shaw field and over to the Country Store with about 25 miles of snowmobile trails throughout Chichester. Doug read the N.H. State form that releases the property owners of liability also mentioning that he felt the N.H. Snowmobile club agreement should not be the Footpath agreement because the snowmobile path may not be current. Zack mentioned that there will be issues regarding agreements just as there are with the snowmobile agreements. Doug stated he will send out follow up letters to the three owners yet to respond that are on the test trail.

The public meeting ended at 7:40 and the public left. Doug suggested the group walk the path in October and that he would draft a follow up letter.

The P&R meeting resumed at 7:48 P.M.

Zack wanted someone in the group to come up with a plan for a permanent fence on the hill in the park, Ewen said he would work on that and come up with a plan.

Zack stated that two things will need to be discussed at the next meeting, maintenance; he had talked to John Harkness and will invite him to the next meeting and the approved LWCF grant and the plans for it.

Zack mentioned the Plan NH Charrette that begins October 17, 2014 and he will be having a booth/table set up for P&R for this town event.
Tom mentioned that the hillside had grown up fast and that it needs to be taken care of.

Ewen said he had mentioned the “mile of art” to Lisa at the library, and also that he had spoken with Jim regarding spraying in the park. The town is unable to as it is not a right of way.

With no further business, a MOTION was made by Zack Boyajian to adjourn with a second from Tom Jameson and all in favor the MOTION passed and the meeting adjourned at 8:09 P.M.  

Next scheduled meeting is October 8, 2104

Respectfully submitted,

Philip Hitchcock, Secretary



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