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Minutes 10/08/2014
Chichester Parks and Recreation Commission
Draft Minutes 10/8/14 Meeting

Present: Zack Boyajian [Chair], Ansel Sanborn [Vice-Chair], Philip Hitchcock [Secretary], Richard DeBold, Tom Jameson, Ewen McKinnon

Absent: Todd Hammond, Joe Montambeault [Alternate]

Public: Doug Hall

Meeting came to order at 6:32 P.M.

1] A MOTION to approve the minutes of September 10, 2014 with minor corrections was made by Richard DeBold and seconded by Ewen McKinnon. The MOTION
passed with Ansel Sanborn abstaining.

2] Philip announced that his work schedule would impact his participation in Committee work. He offered to resign from the Committee to enable a replacement to be named. After discussion, the group asked Philip to continue as a member and committed to rotate the role of note taker among the members.

3] Doug reported that no additional permission forms had been received from property owners along the pilot project walking path. Two action items were agreed
to: Doug and Zack will personally contact the three identified key property owners regarding permission; a walk of the path by Parks and Recreation members was scheduled for Saturday, October 11 at noon. Copies of the signed agreements received to date will be maintained in the Parks and Recreation files.

4] A complaint received by Richard DeBold from a Chichester citizen regarding potential illegal activities at Carpenter Park in the area of the upper baseball field were discussed. Richard alerted the Police Department and, in coordination with the Chichester Youth Association, reinstalled the cable and combination lock across the access drive off Carpenter Road.

5] Philip spoke positively of the benefits received to date from Chichester’s recent membership in the New Hampshire Recreation and Parks Association.

6] A discussion of a calendar for Carpenter Park events continued. For the time being, items to be posted on the calendar will be submitted by Zack, Ansel, or Philip to Fred Shaw for posting on the calendar.

7] Though a number of groups expressed interest in helping, the short remaining time frame caused the Old Home Day Committee to cancel Trunk or Treating for this year. A planning meeting for next year’s event will be convened in the spring.

8] Ewen researched options for permanent fencing along the perimeter trail above the rock slope. The group agreed that a split rail fence seemed the best option. Based on Ewen’s research, the cost for materials for the 150 foot fence would be approximately $500. The group felt that the new fence should be installed next year.

9] A number of fall park maintenance items were discussed: temporary snow fence should be installed above the rock slope; washouts on the trail should be repaired; the playground equipment donated by Frank Merrill should be relocated to Town property; and discussions should be held with John Harkness regarding the well house in the Park adjacent to Bear Hill Road. These items will be addressed at the fall work day tentatively scheduled for November 15 from 8 AM to Noon.

10] Zack will submit an update to the Parks and Recreation portion of the CIP simply delaying the work planned for 2014 to 2015 due to the delay in receipt of LWCF funding from the Federal Government.

11] At next month’s meeting, the budget for 2015 will be discussed.

With no further business, Philip made a MOTION to adjourn with a second from Ewen and all in favor the MOTION passed and the meeting adjourned at 8:20 PM.
Respectfully Submitted,

Ansel Sanborn, Vice-Chair

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