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Charter

TOWN OF CHICHESTER
PARKS AND RECREATION COMMISSION
CHARTER




MISSION:

  The Parks and Recreation Commission (herein know as the “Commission”) was established, by Warrant Article on March 17th, 2001, to provide guidance and administrative assistance to the Town of Chichester Board of Selectmen for overseeing and supervising the management of the Town’s existing parks and recreational facilities and programs, and to determine and submit future planning considerations to promote and provide new Town facilities and programs to accommodate the outdoor activities and recreational needs of the community as a whole, exclusive of facilities and programs at Chichester Central School, SAU #53.

MEMBERSHIP:
 
The Commission shall consist of seven (7) members and (2) two alternate members appointed by the Board of Selectmen.  All members, and alternate members, of the Commission shall be residents of the Town of Chichester. The term of office for a member, and alternate member, of the Commission, shall begin on a date established by the appointing authority and shall end 3 years after the date so established. The term of office of the members, and alternate members, shall be staggered and so arranged that the terms of approximately 1/3 of the members will expire each year.

An alternate member of the Commission may participate in meetings of the Commission as a non-voting member. Whenever a regular member of the Commission is absent or whenever a regular member disqualifies themselves, the Chairperson shall designate an alternate, if one is present, to act in the absent member’s place. Such alternate shall be in all respects a full voting member of the Commission while he or she is sitting.

The Commission will elect, by a majority of the membership, a member to serve as Chairperson and a member to serve as a Vice-Chairperson, each for one year, or until their successors are elected. The Commission shall also elect a Secretary to serve for one year, or until their successor is elected.
The Vice-Chairperson shall preside in the absence of the Chairperson and shall have the full powers of the Chairperson on matters which come before the Commission in the absence of the Chairperson.

A majority of the membership of the Commission shall constitute the quorum necessary in order to transact business at any meeting. Any action by the Commission is not official unless authorized by a majority of the total membership.

MEETINGS:

The Commission shall meet, at a minimum, quarterly beginning in January of each year, at a time and place as determined by the Chairperson. The posting of any meeting shall be as per RSA 91-A2 (II).  All regular meetings of the Commission shall be open to the public.
Minutes of any official meeting of the Commission will be kept in accordance with the Town of Chichester “Posting of Public Meetings and Access to Meeting Minutes Policy”.

FINANCES:

The Commission shall submit to the Board of Selectmen a proposed annual operating budget, in accordance with the Town’s budget schedule, which shall include, at a minimum, the necessary monies to maintain the existing Town parks and recreational facilities in a safe and well maintained condition.
The Commission may also include in the proposed annual operating budget, or as a warrant article, additional monies necessary to provide for upgrading existing facilities, or to provide for new Town park and recreational facilities as determined by the needs of the community as a whole.
The proposed annual operating budget and/or any warrant article submitted by the Commission shall be approved by a majority of the membership of the Commission.

OPERATIONS:

The administration of the day-to-day management and supervision of the Town’s existing parks and recreational facilities and programs will be under the direction of the Commission, in consultation with the Board of Selectmen when necessary.
Any requests to the Town for repairs or upgrading of existing facilities, or for the addition of new facilities at the Town’s parks and recreation areas shall be submitted to the Commission for their review.
The authorization to expend operating budget funds rest with the Chairperson of the Commission. The Chairperson shall only authorize the disbursement of Commission operating budget funds in the manner  previously approved by the Commission.


Adopted; November 19th, 2013



__________________________      _____________________   _______________________
Jeffrey Jordan, Chairman        Richard DeBold  Michael Paveglio

Board of Selectmen


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