Chichester Board of Selectmen
Minutes of Meeting
Tuesday, December 6, 2016
Members Present: Jeff Jordan, Tom Jameson, Ed Millette, Jodi Pinard Town Administrator, Kristy Barnouski Administrative Assistant.
Budget Committee: Stephen MacCleery, Don Peterman, Marlene Hammond, Don Peterman, Norm Larochelle, Douglas Fisher, Doug Hall.
Others Present: Alan Quimby, Steve Stock, Donna Chagnon, Lucille Noel, Jeff Meehan and other members of the public.
Call to Order Mr. Jordan called the meeting to order at 6:00pm
Mr. Jordan made a motion and Mr. Jameson seconded to appoint Ed Millette as new Selectmen. Motion passes.
Mr. Millette was sworn in by Mr. Jordan.
Mr. Peterman made a motion to appoint Marlene Hammond chair of the Budget Committee. Mr. Fisher seconded the motion. Motion passes.
Mr. Plunkett stated that the second full time position is due to the addition of an employee due to the court order/law suit. Mr. Plunket stated that he is working with Mrs. Pinard to change the position to add mowing etc., then part time line would be reduced. Mr. Plunkett stated that he would want to leave $5,000.00 in the part time line and put the rest in full time line.
Mr. Hall asked if the amount for that position was 37,500 correct. Mr. Plunkett stated yes and that they are trying to combine things and make it all work. Mrs. Pinard stated that we can use them to do maintenance that we normally contract out and can instead do in-house. Some money would be taken from the ground maintenance line, from Parks and Rec, and some from building maintenance.
Mr. Plunkett usually has one full time and then a part timer in the winter for plowing.
Mr. Millette asked if we had the equipment to do the tasks needed.Mr. Plunkett stated that we have the mower but we do not have lifts etc. and would have to rent those.
The sign budget has gone up due to massive theft in signs. Mr. Plunkett stated that he is now placing them in concrete to prevent theft.
Mr. Plunkett estimated 2.25 for fuel cost, totaling $18775.00 in fuel costs for the year.
Mr. Plunkett stated that the back hoe loader needs set of tires. Mr. Millette stated that tires can come out of the government vehicle maintenance fund.
Mr. Plunkett stated that the contracted services in the amount of $8500.00 was for the Blackman bridge reconstruction.
Road Reconstruction bid is down to $260,000.00
Gravel is up to 26,500.00 due to multiple complaints of the dust on dirt roads.
Mr. Plunkett stated he will not buy salt until next year’s budget due to there being no money left in budget.
Mr. Plunkett stated that he is putting in a warrant article for Swiggy Brook Bridge, since it’s been washed out twice.
Library- presented by Carolee Davison and Lucille Noel.
Ms. Davison stated that Justification on line item changes were provided.
They would like to give a 2% increase for the librarian. That will bring her up to $20.00 hour. The library aids started at $10.00. Giving them $2.00 increase to $12.00.
There is a new addition on the building so they are not exactly clear on how much the utilities will go up.
No increase in budget. He is expecting everything to be roughly the same.
Ms. Noel, request for 2017 is the same. Covers programs, supplies, postage, speakers etc.
The Police Department will be in on December 13th due to Chief Clarke being out of Town on official business.
Mrs. Pinard will be putting the Trustees of the Cemeteries on the agenda for December 13th to discuss possible changes.
Parks and Rec-
Mr. Boyajian stated that he didn’t see any issues with wanting to utilize resources and Highway taking over the grounds keeping at Carpenter Park. Mr. Boyajian stated that they could use help with other things as well.
Mr. Boyajian stated that Parks and Recreation flat lined the budget. They are currently working on finishing the new snack shack and replacing the two electrical panels with one. Still working on a new agreement between the portable toilets and electric between the CYA and the Town.
Mr. Boyajian stated that line 4520-24 seemed off and wanted to consider possible recoding of items.
proposed budget is the same.
Mr. Hall wanted to share that he made a comparison sheet of Chichester against other comparable Towns. He wanted to show different ways of comparing Chichesters budget.
Mr. MacCleery stated that he wants to see a detail of what we spend the money on in the government vehicle maintenance Fund. Mrs. Pinard will provide it for him.
Food Pantry Donation-
A motion was made by Mr. Jordan and seconded by Mr. Jameson pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $150.00 received from Chichester Firefighters Association to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request. Motion Passes
Food Pantry Donation-
A motion was made by Mr. Jordan and seconded by Mr. Jameson pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $200.00 received from Richard and Dorothy Mackin to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request. Motion Passes
A motion made by Mr. Jordan and seconded by Mr. Jameson to abate Linda Booths original tax bill in the amount of $2594.00 that was billed in error. Motion passes.
Old Home Day-
Board of Selectmen would like to invite the Old Home Day Committee to Dec. 20th meeting to discuss appointing a committee.
Mr. Jordan makes a motion to appoint Steve Stock on the Budget committee and Mr. Millette seconds the motion. Motion passes.
Mr. Meehan came before the Board to discuss Pound Road being closed. Mr. Meehan stated that the owners, Michael and Cynthia Anderson of 86 Center Road have put gates and boulders blocking access. Mr. Meehan stated that they have cut a path on his property without permission. Mr. Meehan spoke to NH DOT and it is listed as a class six road and he claims it has been the same for at least 100 years. Mr. Meehan presented a 1917 map that shows that the road has always curved on Mr. Anderson’s property. Also maps from 1927-57-97. Mr. Meehan believes the stone wall is approximately 150 years old.
Mr. Meehan claims it is a violation of state law to take Road by adverse possession and it takes a Town vote to discontinue a road.
The Board will take his presentation under advisement and will do some more deed research to resolve this matter.
Being no further discussion, a motion was made by Mr. Millette and seconded by Mr. Jameson to adjourn the meeting at 8:38pm. Motion passes
Not approved until signed
Kristy Barnouski, Administrative Assistant
Jeffrey Jordan Tom Jameson Ed Millette