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Selectmen Minutes 11/22/2016
     
 Chichester Board of Selectmen
Minutes of Meeting
Tuesday, November 22, 2016

Members Present: Richard DeBold, Jeff Jordan, Tom Jameson, Jodi Pinard Town Administrator, Kristy Barnouski Administrative Assistant.

Others Present: Chief Clarke, Alan Quimby, Zach Boyajian, Steve Stock, Ed Millette, Tom Houle, Donna Chagnon, Patty Milligan, Lucille Noel, Gordon Jones and other members of the public.

Call to Order Mr. DeBold called the meeting to order at 6:30pm

Mr. DeBold started the meeting by stating that his house had sold and he closed earlier in the evening.  He stated that he was officially putting in his resignation to take effect at the end of the meeting.  

Mr. Jordan stated that he appreciated all the time Mr. DeBeold has served the Town.

Mrs. Pinard stated that there will be a reception for Mr. DeBold on December 6, 2016 in the Grange Hall from 5pm-6pm.  

Department Heads-

Fire-
Chief Quimby stated that the Fire Department had applied for two grants using the grant writer.  

Chief Quimby stated that the new ambulance was delivered but sent back to the factory in Maine to finish the punch list.  It should be finished in a few weeks.

Chief Quimby stated that the Department is looking into replacing a hose tester and gear racks for the station.  

The Fire Department continues to be busy with daytime calls.  The Department recently assisted in a brush fire in Loudon in which Loudon’s Fire Chief wrote a thank you letter for Chichesters help.

Chief Quimby stated that the Route 4 traffic pattern change has not been as bad as thought it would be but is still concerned as that might change when the message boards go down.

Chief Quimby reported that Chichester, Epsom and Northwood have all been doing trainings in a central location and its going very well.  

Police Department-
Chief Clarke reported that the 25mph speed limit sign on Hutchinson Road is missing and should be replaced.

Officer Carrero will be graduating the academy on December 16th at 2:00pm.

Forestry-
Warden Stock reported that Forestry went to support Loudon in the fire this past week.  In the process the mule broke but has since been repaired.

Warden Stock stated that he is still issuing permits.  He also stated that permits are necessary unless there are 2inches of snow cover surrounding at least 100ft. radius in all directions of the fire.  

Parks and Recreation-
Mr. Boyajian was designated as the project manager for Parks & Recreation.  

Mr. Boyajian stated that he is expecting the results of the asbestos report for the old shed within the next few weeks.  

Library-
Ms. Noel stated that the Library has been very busy with events such as story time, book club, basket classes and the memory café.  

Ms. Noel stated that the addition is going well and the sub-contractor paved today.  Mrs. Pinard had concerns that it was too cold to pave and wanted to get in touch with the sub-contractor to discuss it.

Other Business-

Old Home Day-
Mr. DeBold stated he has not heard anything from the 501C3 and that it needs to be addressed.  He feels that Board should appoint people to serve on the committee.  

In the near future the current old home day committee will be invited to a Selectmen’s meeting to discuss this further.  

Roadway Bids-
Mrs. Pinard stated that Busby came in with the lowest bid for the 2017 Roadway Project.   She stated that they have done great work for the town, and have been very easy to work with.  For these reasons, Mrs. Pinard asked that the Selectmen award the bid to Busby.

Mr. DeBold made a motion and Mr. Jameson seconds the motion that Busby be awarded the 2017 Roadway project Bid for 2017 contingent upon approval at Town Meeting.  Motion passes.

Abatement-
Mrs. Pinard stated that an abatement needed to be done to correct the acreages on the Lavertu and Booth tax bills after a clerical error.  

Mr. DeBold made a motion and Mr. Jameson seconded to abate Map 9 Lot 4 in the amount of $831.00. Motion passes.

Supplemental Tax Warrant-
Mrs. Pinard explained that a supplemental tax warrant needed to be created to adjust the taxes for clerical error for the Lavertu and Booth tax bills.

Mr. DeBold made a motion and Mr. Jordan seconded to add a supplemental tax bill to Linda Booth for $831.00.  Motion passes.

Food Pantry Donation-
A motion was made by Mr. DeBold and seconded by Mr. Jameson pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $50.00 received from Gail Laker Phelps to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request. Motion Passes

Food Pantry Donation-
A motion was made by Mr. DeBold and seconded by Mr. Jameson pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $100.00 received from Pamela Depalma to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request. Motion Passes

Mrs. Pinard stated that she will be on vacation next week and will be back on December 5, 2016.

New Selectmen-
Mr. Jordan stated that he wanted to appoint a new Selectmen sooner than later.  He stated that Mike Williams is interested and he feels he would be a good candidate.  

Mrs. Pinard feels that they should put an ad in the paper and give everyone a chance to throw their hat in the ring.  

Mr. DeBold mentioned he felt Doug Hall may be a good candidate.  

Mr. Jordan and Mr. Jameson will discuss it at the next meeting on November 29th, 2016.


Adjournment
Being no further discussion, a motion was made by Mr. DeBold and seconded by Mr. Jordan to adjourn the meeting at 7:27pm. Motion passes

Respectfully submitted,
                                                                        Not approved until signed

Kristy Barnouski, Administrative Assistant

               


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