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Selectmen Minutes 08/16/2016
   
 Chichester Board of Selectmen
Minutes of Meeting
Tuesday, August 16, 2016

Members Present: Richard DeBold, Jeff Jordan, Tom Jameson, Jodi Pinard Town Administrator and Kristy Barnouski Administrative Assistant.

Others Present: Chief Clarke, Matt Cole, Kris Cole, Ed Millette, Gordon Ellingwood, Gordon Pike, Alan Mayville, Tom Houle, Donna Chagnon, Ann Davis, and other members of the public.

Call to Order Mr. DeBold called the meeting to order at 6:30pm

Department Heads-

Library-
Ms. Noel stated that construction on the addition at the Library are moving forward and they are now framing.

The summer reading program is now coming to an end.  

Ms. Noel stated that there will be a book sale on August 27th, as well as a Farmers Market from 8:00-1:30pm.  

The little libraries are now up at Carpenter Park and also in the Town Hall parking lot. They are stocked with adult and children’s book provided by the Library.  

Fire Department-
Chief Quimby stated that the last blood drive was a success.  

Chief Quimby provided a proposal for a new gas meter. He stated the Fire Department’s current gas meters need updating. The gas meters detects the presence of hazardous materials. Three quotes were provided and the funds are available in the budget.

Mr. DeBold made a motion to purchase a gas meter from Industrial Protection Services for $2,456.00.  Mr. Jordan seconds the motion. Motion passes.

Deputy Chief Cole stated that he would like to look into putting a dry hydrant in by the river off of Rt. 28 across from Freaky’s.  Deputy Cole stated that he will be doing some deed research and will get back to the Board.

The consensus of the Board was favorable.

Police Department-
Chief Clarke stated that he had a meeting with the School Board and they intended on changing the Emergency Operations Plan.

Chief Clarke stated that Officer Arnone will be graduating from the Academy this week and Officer Carrero starts the new Academy next week.  

Chief Clarke stated that the office typewriter had broken and he had to replace it immediately since they use it to issue pistol permits.  He purchased it on the credit card but would like to take the funds out of the PD office reserve fund.

Mr. DeBold makes a motion to authorize the $299.00 for the typewriter out of the PD office equipment fund. Mr. Jameson seconds the motion.  Motion passes.

Building Inspector-
Mr. Cole stated that the department has been very busy with lots of new houses going up in the Merrill development. A Certificate of Occupancy was just issued on Lottie Lane. All of the houses in the Merrill development sign Class VI roadway waiver of liability.

J & T Wood Grinding on Horse Corner Road is pouring footings and coming along well.

CIP-
Mr. Cole stated that the annual spending is holding steady and just a little ahead of the usual $250,000.00.  

Mr. DeBold asked if the CIP had all of the submissions.  

Mr. Cole stated that he did receive most of the submissions, however the school did not want to participate and declined submission.  

Mr. Cole stated that a preview of the big purchases in the upcoming years are the usual suspects such as a fire engine and an ambulance.

Colman Concrete-
Mrs. Pinard stated that she has sent Mr. Brochu a copy of the letters previously sent to him by the Planning and Zoning Board stamped by the Epsom Post Office.  She has left a message with Colman Concrete and was waiting for a call back.

Mr. Hall stated that he also lives near Colman Concrete and he has not heard a thing.

Mr. Houle offered his decibel meter for the Board to use to check the sound levels.  

Mrs. Pinard will take the meter out and check the decibel count at the property line.  

58 Durgin Rd-Update
Mr. Gordon Pike reported that he has been dropping off loads of debris and giving receipts to Mrs. Pinard.  He also stated that DES came and did another inspection and cleared him which Chief Clarke confirmed.

Mrs. Pinard will be back out to check the property again in October.  

NH Trail Dogs-
Kevin Gagne of the NH Trail Dogs came to the meeting to discuss an issue that he has come across.  He has been in contact with a landowner in Chichester, Joanne Lukmil who has reportedly now cut off any and all access to her property.   Mrs. Lukmil reported to him that she has been harassed by the Town Parks and Recreation.

Mr. Hall who was is a member of Parks and Recreation stated that requests were sent out as letters getting permission from landowners to use walking paths on their property.  Mrs. Lukmil said no, and Mr. Hall wanted to speak with her to understand her reasoning.  She was the only one on that path that said no which kept the walking path from being used.

Mr. Gagne had a copy of the letter and felt that the letter was a little intimidating and was upset that now they were not able to use the access for snowmobiling.  

Mr. Hall and Mr. Jameson who is also a member of Parks and Recreation stated that the letter was intended to let them know that the path was not open due to them not signing a release and also that if anyone was on their property it was not a Town sponsored event.

Currently the foot paths are on hold due to multiple people on different paths declining usage of their property.  

Road Advisory Committee-
Mr. Hall stated that the RAC still needs another member.  

Mr. Hall reported that Mr. Plunkett has not attended a meeting in 3 months.  Mr. Hall also stated that he has sent Mr. Plunkett multiple emails that have gone unanswered.  Mr. Hall is concerned since the Road Agent and the RAC should be working together and need to communicate.

Mr. Hall also asked for the traffic counts.  Mrs. Barnouski will email Central NH Regional Planning Commission to get the traffic counts.

Truck for auction-
Mrs. Pinard called Atlantic Traders about auctioning the Highway truck and they recommended that the Town do an online auction from 8/23-8/30.  Atlantic Traders would take a 10% fee and the truck would go to the highest bidder.

Mr. Jordan feels the truck is worth $8-9,000.00 and wants to make sure the Town makes a reasonable amount on it.  

Mrs. Pinard is going to call Atlantic Traders again and find out about doing a auction at Town Hall and also if you set a reserve for lowest bid.  

D.O.T. Pre-Construction meeting-
Mrs. Pinard stated that she attended the Pre-Construction meeting to find out when they will be starting the restriping on RT. 4.  Mrs. Pinard stated that they are currently behind waiting for signage but should be starting the beginning of October.  They will be stopping work during the time span of October, 2016 through May 5, 2017.

Public Input-
Phillip Hitchcock, email complaint to Board of Selectmen-
An Email was sent out to the Board, Mrs. Pinard Town Administrator, as well as the entire Old Home Day Committee by Philip Hitchcock stating concerns about Mrs. Pinard’s comments regarding his phone call on August 2, 2016.  

The Board reviewed the email and Mr. DeBold stated that he supports Mrs. Pinard fully and doesn’t feel there was any ill intent in her actions.  

Mr. Jameson agreed that Mrs. Pinard has only acted in a professional manor.  

Mr. Cole stated that he witnessed the phone call in question and Mrs. Pinard handled it very professionally and appropriately.  

Mr. DeBold pointed out that there have been some spirted conversations and personal conflicts amongst the Old Home Day Committee.

Mrs. Chagnon stated that she herself has taken “multiple tongue lashings” and has been treated like a child by Mr. Hitchcock.  

Mrs. Cole stated that she agreed with Mrs. Chagnon and has found it very challenging to work with Mr. Hitchcock.

The next Old Home Day meeting will be Thursday.

66 Bear Hill Rd-
Marie McKay, who is helping her son with the building process of his new home at 66 Bear Hill Road attended the meeting to find out what the holdup was on her sons Building permit.  

Mr. Cole stated that initially it was a renovation project that turned into a tear down.  A stop work order had to be issued to Mr. McKay for tearing down the house without a demolition permit or a required by law asbestos report.  Mr. Cole reported that he just received the building permit last Friday (8/12/16) and still did not have a demolition permit with the associated fee.   Mr. Cole stated that after telling Mrs. McKay that he could not issue her a building permit due to it being incomplete she then asked for a foundation only permit at 6pm tonight in order to pour tomorrow.  Mr. Cole stated that in order to issue any permit he needed the required documents.  

Mr. Cole told Mrs. McKay that he needed plans from the contractor before he could consider issuing a permit.   

Vien lawsuit-
Mrs. Chagnon asked if anything had been resolved in the Vien lawsuit.  

Mr. DeBold stated that Town had offered 120,000.00 and that Mr. Vien countered with $1.5 Million.  

Non-Public Session – RSA 91-A: 3 II (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until claim or litigation has been fully adjudicated or otherwise settled. 

A motion was made by Mr. DeBold and seconded by Mr. Jameson to enter into non-public session under RSA 91-A: 3 II (e). DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes.

A motion was made by Mr. DeBold and seconded by Mr. Jordan to exit non-public session DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Jordan to seal the non-public meeting minutes indefinitely. DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes

Mr. Jordan made a motion to go back to the original agreement with Joe Austin at the advice of our attorney.  Mr. DeBold seconds the motion.  Mr. Jameson abstains.  Motion passes.

Mr. Houle stated that he was very upset and would like to know the numbers and actual discount that Mr. Austin received.

Non-Public Session – RSA 91-A: 3 II (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.

A motion was made by Mr. DeBold and seconded by Mr. Jameson to enter into non-public session under RSA 91-A: 3 II (c). DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes.

A motion was made by Mr. DeBold and seconded by Mr. Jameson to exit non-public session DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Jameson to seal the non-public meeting minutes indefinitely. DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes

Non-Public Session: RSA 91-A: 3 (a) The dismissal, promotion or compensation of any public employee
Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body

A motion was made by Mr. DeBold and seconded by Mr. Jameson to enter into non-public session under RSA 91-A: 3 II (c). DeBold Aye, Jameson Aye. Motion Passes.

A motion was made by Mr. DeBold and seconded by Mr. Jameson to exit non-public session DeBold Aye, Jameson Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Jameson to seal the non-public meeting minutes indefinitely. DeBold Aye, Jameson Aye. Motion Passes

Mr. Jordan made a motion to appoint Matt Cole as Interim Building Inspector and Mr. DeBold seconded it. Motion passes.

Mr. DeBold made a motion to enter into an employee contract with Matt Cole and to fund his training and certification in an amount not to exceed $6,000.00.  Mr. Jameson seconded it.  Motion passes.

Adjournment
Being no further discussion, a motion was made by Mr. Jordan and seconded by Mr. Jameson to adjourn the meeting at 9:01 pm. Motion passes

Respectfully submitted,
                                                                                        Not approved until signed
Kristy Barnouski, Administrative Assistant


                                                                                                                            Richard DeBold                                                               Jeffrey Jordan                                                            Tom Jameson                           


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