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Selectmen Minutes 08/18/2015
Chichester Board of Selectmen
Minutes of Meeting
Tuesday, August 18, 2015

Members Present: Richard DeBold, Michael Paveglio, Jeff Jordan, Town Administrator Jodi Pinard

Others Present: Tobey Reynolds – NHDOT, Stephanie Micucci – NHDOT, Matt Cole, Chief Alan Quimby, John Martell, Lucille Noel, and other members of the public

Call to Order:  Mr. DeBold called the meeting to order at 6:30pm

NHDOT – Upgrades to Route 4 - Tobey Reynolds – NHDOT, Stephanie Micucci – NHDOT
Mr. Reynolds stated that this is the Chichester - Epsom Project. This project involves Route 4, beginning at the 393 interchange and ending at the Epsom traffic circle. The program is a federal resurfacing project. We want to keep our good roads good. This is 80% federal and 20% state with a cost roughly around $3 million. During this time we also look at guardrail and drainage improvements that may be needed as well as the historical data of the roadway.

We are aware King Road has been listed as a safety issue for some time. Turning into and out of this roadway can be dangerous. There are also frequent questions regarding turning in and out of the businesses located on this roadway as well.

We considered many options for this roadway such as installing a left hand turn lane at King Road, we looked at extending the truck lane back to 393. We also looked at given the width of the pavement we can address the turning issue. We know this is a major corridor for travel.

Ms. Micucci reviewed the power point presentation proposing a left turn lane turning on to King Road, while maintaining the existing roadway footprint. This plan would keep the truck lane but shorten it and create a center turn lane.

Mr. Reynolds stated that this work is slated for next summer. We are open to feedback and questions.

Mr. DeBold stated that the graph on truck speed seems to state that you are catering to the older trucks that lose speed.

Mr. Paveglio stated that is there something that we can do about the speed limit.

Chief Clarke stated that he would also like to see the speed limit reduced.

Mr. Reynolds stated that this would be the Traffic Bureau that would make the speed determination. They would consider what the actual speed is on the roadway and move forward from that point.

Mr. Millette stated that this plan creates concerns about merging and remerging.

Mr. Moore stated that is there any way to utilize the shoulder for more space and possibly widen the roadway for two travel lanes for the length of the roadway.

Chief Quimby stated that Smith Sanborn is an area of concern as well, are there plans for that intersection.

Mr. Reynolds stated that there are no plans for the lights at Main Street to the Epsom traffic circle just pavement.

Mr. Paveglio stated that how will we follow up if the plan works or not.

Mr. Reynolds stated that we would evaluate it over time once the project is complete.

Mr. DeBold stated that the plan is to advertise this project in mid-November. It would be nice to hear from DOT regarding any changes. If there are enough changes we would like to hear from you and possibly have you come back before the Board.

Mr. Reynolds stated that November is not our drop dead date but it does assist in planning and holding the schedule as best we can.

Mr. DeBold stated that we appreciate what we see but we would really like to make the turning lane the entire length of the roadway.   

General Business/Board Discussion:
Waiver for Class VI Roadway
Frank Merrill stated that I have some houses that are under contract and ready for construction. I was going to put down binder on the roadway for now but wanted to wait to put the top coat on the roadway until the construction of all the houses are complete. This would still be a Class VI Roadway and need a waiver. This would be for Merrill Crossing.

Frank Merrill stated that Hilliard Road culvert work is going to begin next week and we are going to use my road for access. Is the Fire Department ok with that? I have built down to the driveway. But I need to swing around while his driveway needs to be straightened out and a culvert needs to be put in. My question is if I binder the road can I fix the issues and Jim plow that. This is just something to think about. Jim could turn around at Healey Pasture.

Outstanding Items:
No Thru Trucking Ordinance – Update on Notification
Mrs. Pinard stated that she has not heard from Loudon. She will reach out again.

Consensus of the Board was for a letter to be drafted that will be sent to businesses regarding the ordinance. The Board will review this letter at the next meeting.

Appointment to the Planning Board
Mr. DeBold stated that we have two candidates for the open alternate position. Ann Davis has been waiting in the wings. She was nominated but she was on the Agriculture Commission. She has since resigned from the Agriculture Commission. Mike Williams has also expressed interest to serve on the Planning Board. I have spoken on behalf of Ann. She has been patiently waiting and signed up in March.

Mr. Jordan stated that Mike Williams was a lawyer and when he served as a member he gave us valuable legal advice.

Mr. Paveglio stated that Board did receive a recommendation from the Planning Board chair to appoint Mr. Williams.

A motion was made by Mr. DeBold to appoint Ann Davis to the Planning Board as an Alternate Member. There was no second and motion failed

Stan Brehm stated that I think if Ann came to you in March and they both are qualified I think you owe it to the person who stated interest first.

Mr. DeBold stated that I think this could be considered inconsiderate to not appoint her to the Planning Board.

A motion was made by Mr. DeBold and seconded by Mr. Jordan to appoint Ann Davis to Planning Board as an Alternate Member. Motion Passes 2-1. Paveglio Nay

Public Input

Non-Public Session 91-A:3 II (a) The dismissal, promotion, or compensation of any public employee

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter into non-public session under RSA 91-A:3 II (a). DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes.

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to exit non-public session DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

The Board of Selectmen regretfully accept the resignation of Jamie Pike. The Board wishes him the best of luck in his new position of Town Administrator for the Town of Francestown. The Board would like to express their gratitude to Mr. Pike for all of his hard work and dedication over the last 10 years.

Tax Deeding Map 3 Lot 68B
Consensus of the Board was accept the tax deed for this property on September 1, 2015. Although Chairman DeBold will not be in attendance at this meeting he remains in agreement of accepting this tax deed.

Being no further discussion, a motion was made by Mr. Paveglio and seconded by Mr. Jordan to adjourn the meeting at 8:15 pm.  Motion passes.

Respectfully submitted,
                                                        Not approved until signed
Jodi Pinard, Town Administrator

Mr. DeBold DeBold                                                D. Michael Paveglio                                                  Jeffrey Jordan

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