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Selectmen Minutes 09/23/2014
Chichester Board of Selectmen
Minutes of Meeting
Tuesday, September 23, 2014

Member Present: Michael Paveglio, Jeffrey Jordan, Town Administrator Jodi Pinard

Others Present: John Freeman, Ed Millette, Patrick Clarke, Jim Plunkett, Donna Chagnon, Lucille Noel, Philip Hitchcock, Ann Davis, Matt Cole, Jason Weir, Lynwood Mixer, Teresa Paradise, John Martell, Diane Mobbs, Nick Reid, Concord Monitor

Call to Order: Mr. Paveglio called the meeting to order at 6:30pm. Mr. Paveglio stated that we do not have a full board tonight and we will not be continuing last Thursdays meeting.
We will not be taking any public comments on the Road Agent matter.

General Business/Board Discussion:

Department Heads

Police – Pat Clarke stated we are looking into replacing the laptops in the cruisers with tablets. The county will be able to dispatch through the tablets. The CAD system will send all of the call information directly to the tablets. We will still be able to process all of the items that we do now. What we have done is taken a little from everyone that has already done this project. We feel we can use the stands in the cruisers that we already have and refit them for the tablets. I am requesting authorization to expend $6,849.96 out of the Police Detail Account for 4 tablets with set up and 2 mobile licenses. We are only going to license two at this time as we only use two cruisers at a time. IMC sent out the specs on the tablets. We are looking at the refurbished Surface Pro. If we do have go to Windows 8.1 then the tablet price would go up a few hundred dollars.

Allenstown, Pembroke, and Epsom are in the process of/or have already converted over. This is freeing up the radio. I believe this will increase officer safety as well. By being able to run the automobile prior to stopping it is a huge plus. It will inform us of any concerns prior to pulling the vehicle over. The tablets will also have the information that we need when we back up other officers.

Mr. Paveglio stated that we do not have three quotes.

Pat Clarke stated that is because we priced everything out and found the least expensive way to do it. I can get quotes from agencies to install them but it’s us who are going to do all of the work. I would be getting a quote for the items separately.

Mr. Paveglio stated that we should have the three quotes for the hardware but we do realize that the software has one vendor.

Emergency Management – John Martell stated that the grant we received for the Hazard Mitigation Plan must have a committee put together to include Fire, BOS representative, Chief of Police, and Road Agent. Selectmen Paveglio volunteered to represent the board. I also have a scope of work for the upgrade of the Hazard Mitigation Plan that I can give to you.

Fire – Ed Millette stated the Fire Department will be holding an open house on the 11th from 10 – 2. Trevor Gilbert completed Fire Fighter I. We have added 4 new members. I wanted to publicly thank the Police Department for their assistance with the motorcycle accident on Route 28 a few weeks ago.
Matt Cole stated that it is that time of year to purchase hose for the fire department. We are looking to purchase 500 feet because we burst one of our 100ft length hoses. I have two other quotes that I will get more formalized for you.

Mr. Paveglio asked that information be put on the quote form.

Building – Nothing to report

Highway – Jim Plunkett stated Horse Corner Road is almost complete and the driveway tie ins will be completed the end of this week or early next week. We are crack sealing. I’m watching my budget. We have removed all of the product from behind the salt shed. You will see a bill for concrete block for the bins that have been made. I am trying to get this done prior to the end of the season.

Mr. Paveglio asked if they had found anything with the salt shed door.

Jim Plunkett stated that if Mr. Paveglio could find it that would be great because I have not been able too. I want to thank Matt Cole for coming over and assisting me and Tim with moving the boiler out of the school. The signs came in for Shaw Field today and we will be putting those up tomorrow. We dropped the boiler and the rest of the metal at the shed off at the metal recycling plant and here is the check. I need carbides for the plows but do not need cover blades. Last year we used Evolution. They are a little more expensive than Atlantic Broom. No shipping on the local vendors. When we sold the equipment this spring/summer I said I needed to replace the poly sander that came with the truck. I have quotes for those. I was wondering if I can use that money and another $1,000 to buy this sander. The installation cost is $300. I am going to need it in two months. I would like to go with the smaller poly sander. They have the collapsible top. We empty the sanders out anyway but it is good to have. The 1.8 cubic yard does not put the truck over weight. We only do the town buildings parking lots with this truck.

Mr. Paveglio stated that I like the idea of contributing to the general fund and being able to offset the purchase.

Mr. Jordan asked if this was really needed because it does so few places.

Mr. Plunkett stated that this is extremely useful when maintaining the smaller buildings. As well as spot treatments in the middle of the night.

Mr. Jordan stated that he would like to think about this.

Library – Lucille Noel stated we had a book sale on Saturday and made about $350. We will be scheduling one in October and hopefully three more before the Christmas season. Shirley Waters’ property on Route 4 has fallen through, so that is back on the market. We are having the railing in the front and rear of the building painted. We are also having the gutters checked to see if they need to be cleaned out. Jim has some granite that he will be installing to help with the erosion problem. We have received two Kindle’s that are able to be checked out. There’s a new adult reading group that meets once a month.

Chichester Photography – Philip Hitchcock informed the board that the club is putting together a calendar and the proceeds of the calendar will got to the food pantry. This will be dedicated to Walter Sanborn with a picture of his barn and fire truck on the cover.

Charrette – Lucille Noel stated that she would like to give a financial update regarding the project. We are only $550 away from reaching our $5,000 goal for this grant.
General Business/Board Discussion:

Food Pantry Donation
A motion was made by Mr. Paveglio and seconded by Mr. Jordan pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $200.00 received from Grateful Sleds to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request.

Award Winter Salt Bid

The bids were reviewed.

Mr. Paveglio asked are you going to purchase all of the salt at once.

A motion was made by Mr. Paveglio and seconded by Mr. Jordan to purchase solar salt in the amount of $54.45 a ton from Eastern Minerals. Motion Passes

The board was in agreement that the road agent should purchase the salt up front.

Public Input

Jim Plunkett asked about contractors having to get permission to bury lines in the town right of way. We were ditching on Staniels Road and we hit the Comcast cable wire. It is buried under the road but it is only 4 inches deep.

Non-Public Session

A motion was made by Mr. Paveglio and seconded by Mr. Jordan to enter into Non-public session under RSA 91-A:3 II (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled. Paveglio Aye, Jordan Aye. Motion Passes

A motion was made by Mr. and seconded by Mr. to exit at 7:28pm non-public session under RSA 91-A:3 II (e). Paveglio Aye, Jordan Aye. Motion Passes
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to seal the nonpublic meeting minutes indefinitely. DeBold Aye, Paveglio, Jordan Aye. Motion Passes
 
Adjournment

A motion was made by Mr.  Paveglio and seconded by Mr. Jordan  to adjourn the meeting at  7:29pm. Motion Passes


Respectfully submitted,
                                                                Not approved until signed
Jodi Pinard, Town Administrator

Not Present                                                                                                     
Richard DeBold, Chair                        D. Michael Paveglio                               Jeffrey Jordan


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