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Selectmen Minutes 10/01/2013
Chichester Board of Selectmen
Minutes of Meeting
Tuesday, October 1, 2013

Members Present:  Michael Paveglio, Richard DeBold, Town Administrator Jodi Pinard

Others present:  Philip Hitchcock, Ann Davis, Donna Chagnon, Tom Houlne, Lucille Noel, Douglas Hall

GENERAL BUSINESS/BOARD DISCUSSION:

Structural Assessment for the Sander Rack
Mr. Debold discussed the email received from CLD Engineers for the work to be performed on the sander rack. It is an extremely rough estimate. It would cost $500 for the footing analysis and $3,000 - $4,000 for the design. The construction was roughly estimated at $30,000 - $40,000.

Mr. Paveglio  stated he believed moving forward with the footing analysis and the design were a good move but once the design is complete to have Mrs. Pinard move forward with RFP for the construction.

A motion was made by Mr. Debold and seconded by Mr. Paveglio to further authorize CLD Engineering to proceed with the footing analysis and the design of the sander rack for an amount not to exceed $4,500. Motion passes.

Fire Truck Update
Mrs. Pinard informed the board the claim that had been submitted to the insurance company was denied. She also informed the board that Greenwood Emergency Vehicles is also looking for a letter from the attorney stating the town’s position so that the formal claim process through them can move forward as well.

Mr. Paveglio stated he would work with the fire department on this issue.

Library
Mrs. Noel asked if Mrs. Pinard could forward the Wage Scale Study analysis received from NH Municipal Association to Lisa at the Library.

Meeting Minutes for all Board and Commissions
Philip Hitchcock asked the board about the requirement for posting minutes after meetings and if there was policy or an RSA that is followed?

Mr. DeBold stated he believed there was an RSA that is to be followed but was not sure of the exact one. But he believed it was 144 hours from the time the meeting had occurred that minutes were to be posted.

Philip Hitchcock inquired if the town had a policy so that all boards would know when they needed to post minutes. If the town had a policy it would make it clearer when the minutes could be found and where they could be found.

Mr. Paveglio asked that Mrs. Pinard put a policy together for the board to review at their next meeting as they are currently working on the policy manual this would be a good time to have one put together.

The consensus of the board was that anything that goes on the website should be submitted to the Selectmen’s Office first and then it would be submitted for web posting by the office.

Ann Davis asked if this policy would also pertain to the Old Home Day Committee as the town does give money to the committee.

Mr. Debold stated it does not because the committee is separate from the town but if they would like to add a page to the Annual Town Report detailing the expenses and how the committee is conducting business that would be a nice idea.

RAC
Philip Hitchcock stated that RAC meetings have begun they will be working on this year’s roadway rehabilitation or repair listing within the next few weeks and were hopeful to meet with the CIP committee on October 7.

Supervisors of the Checklist
Donna Chagnon stated they still do not have any volunteers for the open positions. When she attended the training she found that other towns have also had this issue and they reached out to individuals who are 18 years of age looking to enter into politics. This may be an avenue to look into.

Douglas Hall stated that volunteers really need to be found. Next year there will be three elections.

Mr. Debold asked about voters having to show ID’s at the polls.

Mr. Hall stated that is a state issue but the major concern is the absentee ballots and time that they are allowed to open them. This is a concern because as people have to wait the Grange gets extremely close to capacity and people may have to wait outside.

 Atlantic Traders Sign Complaint
Mr. Hall brought forward a complaint regarding the portable sign in front of Atlantic Traders. He stated that is switches every 5 seconds and he does not believe that the sign was ever approved.

Mr. DeBold stated he would check it on this evening and Mrs. Pinard would formulate a letter regarding the sign.

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter a non-public session pursuant Non-Public session (RSA 91-A, II(c)) – Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.

Non-Public session (RSA 91-A, II(e)) – Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled. Any application filed for tax abatement, pursuant to law, with anybody or board shall not constitute a threatened or filed litigation against ant public body for purposes of this subparagraph.
Paveglio, Aye; DeBold, Aye.  Motion passes.

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to exit the non-public session. Paveglio, Aye; DeBold, Aye.  Motion passes.

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to seal the minutes of this session indefinitely.  Motion passes.

Being no further discussion, a motion was made by Mr. DeBold and seconded by Mr. Jordan to adjourn the meeting at 8:50pm.  Motion passes.

Respectfully submitted,
        
Approved

Jodi Pinard, Town Administrator




_____________________________________________________________________________________
Jeffrey Jordan  Richard DeBold  D. Michael Paveglio




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