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Selectmen Minutes 09/17/2013
Chichester Board of Selectmen
Minutes of Meeting
Tuesday, September 17, 2013

Members Present:  Chairman Jeffrey Jordan, Richard DeBold, Mike Paveglio, Town Administrator Jodi Pinard

Others present:  Ann Davis, Philip Hitchcock, Donna Chagnon, Norm Larochelle, Ed Millette, Jason Weir, Don Peterman

Appointments:

Public Hearing: FEMA monies to be received under RSA 31:95-b (III)(a) in excess of $5,000
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to open the Public Hearing under RSA 31:95-b (III)(a) at 7:00pm. Motion Passes

Mr. Jordan explained this was for the snowstorm on February 8 – February 10. The town had applied for FEMA Funds and will receiving $8,212.33.

It was then opened up for questions. Having none.

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to close the Public Hearing under RSA 31:95-b (III)(a) at 7:02pm. Motion Passes

Budget Committee:
Mrs. Pinard handed out a draft budget meeting schedule. It consisted of three nights of meetings in a row as it had been done previously. Both the Budget Committee and the Board of Selectmen felt that this worked well and would be moving forward with the schedule as drafted.

Mr. Millette and Mr. Weir both asked for more time to be spent on warrant articles as they felt that maybe it was lacking last year. It was felt that there was not enough time to review them and asked if it was possible to have a separate night closer to the deadline to have this discussion. The consensus was that there are two possible dates in December and January where this meeting could occur.

Mr. Paveglio stated that he knows Department Heads are struggling with the general maintenance items as the budgets have been cut. He suggested that the Board and the Budget Committee become sensitive to these facts when they begin to determine the budget goals for the Departments to follow.

Mr. DeBold asked what the directive would be from the Board of Selectmen in regards to employee wage increases as employees have not seen a wage increase only market adjustments.

Mr. Weir stated he would like to possibly give a certain amount of money to each department and let the department heads decide how much they would be giving their employees. This would be a way to reward employees who work hard.

Mr. Paveglio stated that a little less than half of the employees are new and that he didn’t feel that this was something that could be done unless there was a strong employee performance review policy in place and followed.

Mr. DeBold stated that he believed that he did not do a wage scale study last year but that he would work with Mrs. Pinard to complete one this year and bring the information back to the board.

Mr. Weir stated that the employees are most important and that was definitely something that needed to be looked into. He also stated he has concerns that we have to send an officer to the Police Academy and that if the pay scales were where they should be we would not have to do this.

Mr. Weir asked how the highway projects went. He was asking if they were able to complete the day to day maintenance items with the added responsibilities that they had taken on.

Mr. Paveglio stated the Road Agent had come before the board last week and informed them he had a punch list to over with DBU and that he was moving forward with roadside mowing.

Mr. DeBold stated he felt it was a good program but he was worried that votes may be scared away by the price.

Mr. Jordan stated that the RAC does a lot of research and sitting on that committee was extremely eye opening as to what the needs are.

Mr. Weir stated that he would support it this year but would not next year if the daily maintenance was not kept up with.

Mr. Paveglio stated that the budget is on track with 70% expended to date, but is concerned that things are not getting done.

The consensus of the Board of Selectmen and the Budget Committee was for Department Heads to be prudent when developing their budgets. Ask for what their respective departments need and leave the wage lines alone as research is being done on that.


Other Business:

Fire Truck Storage:
Mr. Millette informed the board that when he was at a training the night before Paul Sanborn spoke with the Fire Chief in Hooksett and they said they would be able to store the fire truck for the winter.

Bobcat Sign Complaint:
The Board of Selectmen were in consensus to send Bobcat a letter requesting they change the sign to meet the requirements it was approved under immediately.

Resident Complaint regarding Map 8 Lot 17
This was a complaint regarding a business being run out of this location, possible signage of a business, and vehicles being parked at the residence. After further investigation these concerns were unfounded and a letter was sent to the resident who had raised concerns stating those exact findings.

Community Building:
Mr. Paveglio visited the building with a member of the fire department and will be preparing a written report regarding the finds of the visit.

Harkness Well:
Mr. DeBold met with Mr. Harkness and a well company representative to discuss a possible system that would be installed in the Harkness home. The Harkness’ are very happy with the system that has been proposed and once all parties are in agreement with the terms the project will move forward.

A motion was made by Mr. Jordan and seconded by Mr. Paveglio to enter a Non-Public session (RSA 91-A, II(e)) – Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled. Any application filed for tax abatement, pursuant to law, with anybody or board shall not constitute a threatened or filed litigation against ant public body for purposes of this subparagraph. Jordan, Aye; DeBold, Aye; Paveglio, Aye.  Motion passes.

A motion was made by Mr. Jordan and seconded by Mr. Paveglio to seal the minutes of this session indefinitely.  Motion passes.

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to exit the non-public session. Jordan, Aye; DeBold, Aye; Paveglio, Aye.  Motion passes.

Being no further discussion, a motion was made by Mr. DeBold and seconded by Mr. Paveglio to adjourn the meeting at 8:41pm.  Motion passes.

Respectfully submitted,
        
Not Approved until signed.

Jodi Pinard, Town Administrator




_____________________________________________________________________________________
Jeffrey Jordan  Richard DeBold  D. Michael Paveglio



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