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Selectmen Minutes 11/20/2012
Chichester Board of Selectmen
Minutes of Meeting
November 20, 2012

Members present:  Mike Paveglio, Jeff Jordan, Richard DeBold
Others present for all or part of the meeting:  Nancy Tanner (Town Administrator), Bernd Reinhardt, Donna Chagnon, Thomas Houle, Patrick Clarke, Alan Quimby, Jim Plunkett, John Martell, Bob Mann

Chairman Paveglio opened the meeting at 6:26pm.  

Pursuant to RSA 91 –A:3 II (a) Mr. Paveglio made a motion seconded by Mr. DeBold to enter into a nonpublic session at 6:26 to discuss a personnel issue.  Roll call vote was unanimous.
Pursuant to RSA 91-A Mr. DeBold made a motion seconded by Mr. Paveglio at 7:00 to exit the nonpublic session. Roll call vote was unanimous.
Minutes of the nonpublic session were sealed indefinitely.

Department Heads
Highway:  The majority of the recent storm damage was at the park.  East Ricker Road is complete.  Jim would like to put the winter road maintenance policy on the website and in the paper to include any related fines.  Jim asked about using the highway impact fees to put chains on the ’04 International.  Nancy did not think this would pass as an allowed use.  The cost of the on-spot chains is roughly $2,800.  It was decided there is enough money in the highway budget to cover this expense.  The highway budget was reviewed.  Heating costs are down due to a mild winter.  Mr. Paveglio suggests filling the tanks before the end of the year.  Mr. Paveglio asked Jim about purchasing the culvert for Perry Brook Road separate from the bids.  Jim said it was purchased with the State bid price.  Mr. Jordan commented on the gravel on the sides of East Ricker Road.  He said it is the best gravel he has seen and we should try to get more.  
Police:  The new garage is sided.  The Chief would like to thank Center Hill Barns for a $500 donation, Atlantic Traders for a $200 donation and Bobcat for donating the use of machinery.  The garage is providing much needed space. The grants for the year are winding down.  
Library:  The tile floor has been installed in the new meeting room.  The bookcases have been redone and will be brought in soon.  The library is looking for volunteers on December 8th to help carry boxes and books back into the library.  There was a problem with the downspout on the gutter that caused some erosion.  Mr. Reinhardt rerouted the flow to correct the problem.  There will be an artist reception on December 18th at 7pm.  Ian Blackman is having the plates for the roof fabricated and will complete his work by year end.  Mr. Reinhardt has volunteered to help with the project.  
Fire:  The Chief is concerned about the drafting site at the Merrill/Guida subdivision.  He understood that the water source should always be full and it does not appear to be filling.  He was referred to the Planning Board.  He has been working on his 2013 budget.  Some of the hose failed testing and will have to be replaced.  The Chief feels the lighting in the safety building in inadequate.  He is getting estimates to replace/change the lighting and possibly draft a warrant article.   The heating system also needs to be looked at especially in the bays.  Mr. Paveglio reviewed the 2012 budget and noted there looks to be some extra dollars in the heating line.  


Other Business
Community Building:  Mr. Reinhardt asked about the checklist for repairs to the Community Building.  Mr. Quimby has not completed it yet.  Nancy will keep it on the agenda.
Perry Brook Road Project:  The town received two bids for this project as follows:
Merrill Construction:  base bid $36,000; add alternate $1,800
Advanced Excavating and Paving: base bid $56,460; add alternate $2,800
Mr. DeBold made a motion seconded by Mr. Jordan to award the Perry Brook Road Project to Merrill Construction with a base bid of $36,000.  Motion passed.
2012 Budget:  Mr. Paveglio has gone through the budget and there are some lines that will need additional funding.  He is looking for places to transfer from.  The Board has directed Nancy to let the Planning and Zoning Boards know not to spend any money without talking to the Selectmen first.  It looks like there may be extra money in several of the heating expense lines and the highway fuel line.  
Conservation Commission:  Bob Mann was asked to come to the meeting to discuss with the Selectmen why he overspent his budget by $35.00.  The Selectmen explained that they thought the appraisal would be paid for out of the Conservation Commissions fund (see minutes from November 13).  Bob said he thought that was a suggestion and not a directive.  When the appraisal cost came in lower than anticipated they just paid for it out of the budget and an annual membership renewal put them over by $35.00.  The Selectmen agreed to pay all the charges out of the budget.  They will have to transfer funds from somewhere else to cover it.
There was a discussion about the need for the Trail Dawgs to obtain trail permission from the Selectmen and not just the Conservation Commission.  Mr. Paveglio will follow-up.
2013 IT bids:  The Town received three bids for IT services as follows:  
Mainstay Technologies: $9,900
Paradigm Computer Consulting: $13,416
RMON Networks: $12,000
The Selectmen asked Nancy to check references on Mainstay and they will make a decision next week.
School District:  The School District budget public hearing will be held on January 30th.
Cemetery Trustees:  The Trustees would like to pursuit the process of acquiring abandoned cemeteries.  They wanted to know how the Selectmen felt about this.  The Board is in favor of pursuing this.  They would like a list of cemeteries that are abandoned.  
Time Cards:  Nancy reminded the Department Heads that any changes to time cards must be initialed by the employee and that employees must report time in and time out not just total hours.
Pursuant to RSA 91 –A:3 II (e) Mr. Paveglio made a motion seconded by Mr. DeBold to enter into a nonpublic session to discuss a legal issue.  Roll call vote was unanimous.
Pursuant to RSA 91-A Mr. DeBold made a motion seconded by Mr. Paveglio at 8:34 to exit the nonpublic session. Roll call vote was unanimous.
Minutes of the nonpublic session were sealed indefinitely.
A motion by Mr. Paveglio and seconded by Mr. Jordan to adjourn the meeting at 8:35.  Motion passes.


Respectfully submitted,
Approved when signed



Nancy Tanner




_________________________               _____________________      ________________________
 D. Michael Paveglio, Chairman              Jeffrey Jordan                                 Richard DeBold


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