Chichester Board of Selectmen
Minutes of Meeting
October 25, 2011
Members present: Richard DeBold, Jeffrey Jordan, Mike Paveglio
Others Present: Nancy Tanner (Town Administrator), Roy Sprague (Prospect Mountain), Lucille Noel, Donna Chagnon
Selectmen Paveglio opened the meeting at 7:00PM.
Prospect Mountain Security
Roy Sprague was present to review his quotation and proposed services to the Selectmen. Different options were discussed. Nancy received two quotes for an alarm system at Town Hall. The Selectmen would like to see one more quote before making a decision.
Town Hall Keys: Nancy reviewed the Town Hall key log with the Selectmen. It was decided to get a quotation from our current lock vendor to change the locks and replace the keys.
Health Insurance Costs: Nancy received the new Health and Dental rates for 2012. The Health costs will increase 10.2% and the Dental cost will increase by .7%. The Selectmen would like to know what is driving the rate change; Nancy will follow-up with LGC.
2012 IT Services: Dodge Computer Services provided a proposal to the Selectmen, which is the same pricing as 2011. Mr. DeBold made a motion seconded by Mr. Jordan to renew the Information Technology contract with Dodge Computer Services for the CY2012 as submitted on the proposal dated 10/19/11. Motion passed.
NH Trail Dawgs Snowmobile Club: This is a follow-up from last week’s discussion regarding logging in the trail area. Nancy was informed that no logging will be done in these areas during the snowmobile season. Mr. Paveglio made a motion seconded by Mr. Jordan to grant NH Trail Dawgs Snowmobile Club permission for snowmobile access on Town property. The permission is for a period of one year. Motion passed.
Town Office painting: Nancy asked for a quotation to paint the entire Town Office area. Some of the areas were repainted as part of the loss claim. Nancy feels the entire area is due to be repainted and now would be a good time to do it. The Selectmen asked for two more quotations.
Tax Rate Setting: The tax rate setting procedure has changed. Nancy is hopeful the Selectmen will be able to set the tax rate on November 1st or on the 8th at the latest.
Personnel Policies: Nancy presented the Selectmen with the final drafts of the Vacation and Holiday policies. These policies were discussed at length during prior meetings.
Mr. Paveglio made a motion seconded by Mr. DeBold to adopt the revised Holiday policy as presented on 10/25/11. Motion passed.
Mr. Paveglio made a motion seconded by Mr. DeBold to adopt the revised Vacation policy as presented on 10/25/11. Motion passed.
BCEP: As the Town’s representative to the BCEP (Transfer Station) Solid Waste Committee, Mr. DeBold reported to the Board that salary increases for 2012 will be proposed by Mr. Weir for all employees of the Transfer Station. To date Mr. Weir has not presented the level of employee salary increases. Mr. DeBold reminded the Board that the employees of the Transfer Station received a salary raise of 4% last year. The four Selectmen representatives on the BCEP Solid Waste Committee voted against last years employee salary increases. Mr. DeBold wants the Selectmen to be thinking about this early and what position the Chichester Board may take when the time comes for Mr. DeBold to vote for the proposed 2012 BCEP budget. Mr. DeBold also reminded the Board that in addition to their salaries the BCEP employees have excellent
benefits and an incentive program that includes bonuses for each employee funded through the re-distribution of 10% of all the revenues generated through the collection of recyclables at BCEP.
Library: Lucille Noel brought forward some concern with the Library building. She believes the structure of the building has been compromised. Ian Blackman will be doing an assessment of the building and will provide a report.
Pursuant to RSA 91-A:3 II (e) Mr. DeBold made a motion seconded by Mr. Paveglio to enter into non-public session to discuss a legal issue. Roll call vote was unanimous.
Pursuant to RSA 91-A Mr. DeBold made a motion seconded by Mr. Paveglio to exit the non-public session at 8:53. Roll call vote was unanimous.
The minutes of the nonpublic session were sealed indefinitely.
The Selectmen’s meeting of October 18th was reviewed with Mr. DeBold.
Accounts payable and payroll were approved.
A motion by Mr. Paveglio and seconded by Mr. DeBold to adjourn the meeting at 9:08pm. Motion passes.
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Richard DeBold, Chairman D. Michael Paveglio Jeffrey Jordan