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Selectmen Minutes 07/26/2011
Chichester Board of Selectmen
Minutes of Meeting
July 26, 2011

Members present:  Richard DeBold, Mike Paveglio, Jeffrey Jordan

Others Present:  Nancy Tanner (Town Administrator), Steve Stock, Donna Chagnon, Jim Plunkett, Michele Plunkett, John Freeman, Matt Cole, Alan Quimby, Lucille Noel, Walter Sanborn, Alan Mayville

Chairman DeBold opened the meeting at 7:00PM.  

Department Heads

Fire:  Engine 2 and Engine 3 had some minor repairs done.  Chief Quimby was able to obtain a lease for the Route 4 Fire Pond.  It expires in 2013.  Chief Quimby will be on vacation next week.  There has been good turnout on calls.  There will be a three alarm drill on 8/29.  

Mr. DeBold thanked the Fire Department for the use of their meeting room for the Suncook River Group.

Chief Quimby presented a revised SOG 0712 II 035000.000.  This SOG is for the job title Safety Officer.  The minor changes were discussed.  Mr. Paveglio made a motion seconded by Mr. Jordan to accept the revised SOG 0712 II 035000.000 as presented.  Motion passes.

Building:  John Freeman provided the Selectmen with a report for the month.  Total assessment increase $385,500; total fees $2,560.35.

Highway:  A letter was delivered to the Selectmen and read aloud.  The letter was from Lorne Boulet.  The letter expressed his appreciation for the Highway Crew as he felt they had done a great job plowing the roads last year.  It stated “a job well done to the Road Agent”.

The salt bids were reviewed.  There were only two available.  Granite State Mineral was $59.80 and International Salt was $56.76.

Mr. Paveglio made a motion seconded by Mr. DeBold to accept the bid from International Salt for $56.76 (delivered price).  Motion passes.

Jim replaced a culvert on Webster Mills Road.  Jim is trying to recoup damage on Staniels Road from the driver responsible.   Jim reports that Lane Road will be done tomorrow.  

Nancy brought to the Selectmen’s attention that the Joint Loss Management Committee has recommended the Highway grounds be gated off after hours.  The committee feels there is too much liability risk with leaving it open.  The Selectmen will take the recommendation under advisement.

Jaan Luikmil sent a letter to the Selectmen regarding the use of the loader for Old Home Day.   The use has been approved and Jim will follow-up with Jaan and obtain the necessary waivers.

Jim reports the safety procedures are working out well.  Jim is in need of additional cones.  The Fire Department will lend him some.

Library:  The summer reading program has been well attended.  The next book sale will be on August 13th.  The newly purchased blinds have helped to keep the Library cool.

Forestry:  Warden Stock reported that Chichester was called to Pembroke on three days.

Paul Sanborn – Beehole Beavers: On the trail near the lower Town fields at Carpenter Park, the snowmobile club has a trail map nailed to a tree.  The Club would like permission to place a sign board or kiosk in that location.  The Board gave permission for the sign and permission to install it however they feel is necessary.

Warden Stock: Warden Stock and Deputy Wardens had questions for the Selectmen regarding the recent fire bill that was reversed.  They had questions about contacting homeowners and what was expected.  After much discussion it was decided that an important task of the Warden and Deputy Wardens is education.  The Warden will still operate as he has been and the Selectmen will review each situation on a case by case basis.  The Warden and Deputy Wardens will attempt to make contact with the responsible party within reason and so long as it does not jeopardize safety.  The Selectmen will not question the equipment/trucks used.  The response is under the Fire Department discretion.

Other Business

Lane Road:  Nancy will ask the Chief Clarke to monitor the newly paved Lane Road for speed violators.

Old Home Day:  Members of the committee and Selectmen DeBold have not been able to get in touch with Paul Twomey.  The committee did not include the dedication to Roy Baum in the program that is being printed because they did not feel it went along with the theme of this year’s Old Home Day (75th anniversary of the Fire Department).  Selectmen Jordan will follow-up with Mr. Twomey.

The Selectmen will be the Umpires for the Battle of the Badges.

Community Building Roof:  Mr. Paveglio had received information from Thomas Houle.  A local roofing contractor has said that he will shingle the roof if volunteers will remove the old shingles for a reduced price.  There was discussion about the use of volunteers.  It was decided that Nancy would coordinate putting out an RFP asking for two proposals one for the complete job and one with the demolition already complete (by volunteers).  The bids will be due back by August 19th to be awarded on the 23rd.  The advertisement for the RFP will be placed in the Concord Monitor and mailed to local contractors.  The RFP will state that the work must be completed by September 30, 2011.

Selectmen’s meeting schedule:  The Selectmen will continue the summer schedule through the end of August and will meet on August 9th and August 23rd.

Harkness Well:  Still waiting on the second water test.  Nancy will follow-up with Chief Clarke.  A draft RFP was drawn up by CLD.  The need for a warrant article was discussed.  The RFP cannot be issued until after a positive vote at Town Meeting.  Mr. DeBold will update John Harkness.

Joint Loss Management Committee:  The JLMC closed the playground at Carpenter Park due to safety issues.  Mr. DeBold will follow-up.

Personnel Policy update:  The Selectmen reviewed the current policy on Holidays.  They would like more information from Chief Clarke on the 23rd.

Thunder Bridge:  The Selectmen were informed of vandalism at Thunder Bridge.  It was disheartening to hear and will need to be painted over/removed.

Heritage Commission:  Lucille Noel brought forward the request of Patricia Humphrey to be appointed to the Heritage Commission.  Mr. Jordan made a motion seconded by Mr. Paveglio to nominate Patricia Humphrey to the Heritage Commission for a three year term.  Motion passes.  Nancy will prepare paperwork.

Suncook River Committee:  The Suncook River Community Planning Team is moving forward, with the assistance of Central New Hampshire Regional Planning Commission to nominate the Suncook River for State designation under the Rivers Management and Protection program.   The Community Planning Team needs a nominating committee to consist of two (2) representatives from each community.  Richard DeBold would like to be one representative and he will work on recruiting a second member.

Planning Board:  Mr. Jordan brought a request to the Board for the appointment of an Alternate Ex-Officio on the Planning Board.  Mr. DeBold made a motion seconded by Mr. Jordan to appoint Mike Paveglio as the Alternate Ex-Officio to the Planning Board.  Motion passes.

Pursuant to RSA 91-A:3 II(e) Mr. DeBold made a motion seconded by Mr. Paveglio for a non-public session to discuss a legal matter at 9:20.  Roll call vote was unanimous.
Pursuant to RSA 91-A:3 Mr. DeBold made a motion seconded by Mr. Paveglio to exit the nonpublic session at 9:30.  Roll call vote was unanimous.

The minutes of the nonpublic session were sealed.

Accounts payable and payroll were approved.

A motion by Mr. Paveglio and seconded by Mr. DeBold to adjourn the meeting at 9:30pm.  Motion passes.

Respectfully submitted,

Nancy Tanner

____________________________    ________ __________________      __________________________
      Richard DeBold, Chairman D.  Michael Paveglio                                 Jeffrey Jordan

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