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Selectmen Minutes 11/10/2009
Chichester Board of Selectmen
Minutes of Meeting
November 10, 2009

Members present:  Stephen MacCleery, Jeffrey Jordan, and Richard DeBold
Others Present:  Nancy Tanner (Town Administrator), and Barbara Frangione

Chairman MacCleery opened the meeting at 7:00PM.

Other Business

Zoning: Nancy Tanner received an email from Chucksters stating that they had placed shields on their lights during the summer.  Nancy will contact the Citizens Concerned with Outdoor Lighting to let them know about the shields.  Nancy will also ask for more specific information if the lighting is still an issue.
Nancy is waiting for more information from the complainant of the Dapergolais property.

Wells:  The Selectmen received a letter from Wayne McIntyre regarding the Town’s letter to him for discontinuation of well maintenance.  Mr. McIntyre states the original problem was with his drilled well and the Town agreed to filter his dug well so that he would have potable water.  His dug well is currently being filtered for other things besides the Sodium and Chloride that we tested for.  The Selectmen would like to find out what Crystal Hills was filtering for and perform a test for those items.  Nancy will work with John Dever on this issue.

Food Pantry:  The food pantry received a donation of $500 from Citizens Bank.  The Selectmen received the money and expensed it back to Donna Chagnon for the benefit of the food pantry.  There was discussion as the handling of monetary donations to the food pantry and if the Selectmen should consider having a line item for the food pantry in the budget for $1 for accounting purposes.  
A motion was made by Mr. DeBold and seconded by Mr. MacCleery pursuant to RSA 31:95-b, the Board of Selectmen shall accept and expend unanticipated funds in the amount of $500.00 received from Citizens Bank in support of the Food Pantry.  Said funds to be made payable to the Food Pantry Coordinator, Donna Chagnon.  It shall be the responsibility of the Food Pantry Coordinator to maintain an accurate record of all funds, detailing their expenditure, and that such records shall be made available upon request. Motion carries.

Grounds Keeping Bids:  The references for the Lawn Guys were reviewed.  
Mr. MacCleery made a motion seconded by Mr. DeBold to award the 2010 grounds keeping contract to The Lawn Guys for $4,650.  Motion carries.

Space Needs Committee:  Ms. Frangione reports that the Library has asked the Space Needs Committee to endorse the need for small meeting space.  They would like to go forward with the renovation of the downstairs and are pursuing grants.  The Selectmen do acknowledge the need for small meeting space and the Library is a good option.  The CIP committee does not recommend the basement renovations at this time.

CIP:  The Discussion of Space Needs lead to a discussion on the CIP recommendations.  Mr. DeBold read from the Capital Improvement Program Report the following: “All four Chichester citizens attending the October 15, 2009, public hearing on this CIP report expressed concern that our recommendations are weighted toward highway projects while deferring some projects submitted by the Parks and Recreation Commission, Library, and other departments.  Those citizens expressed a desired for the Town of Chichester to balance its capital expenditures between existing infrastructure and projects that will benefit our children.”  Mr. DeBold feels some of the roads that are proposed on the CIP report are not in bad shape.  

Special Events:  Mr. DeBold has been approached by a resident regarding holding a wedding on the Shaw property.  Traffic may be an issue.  Nancy will gather information.  

Nancy requested a non-public session to discuss a personnel issue.
Pursuant to RSA 91-A:3 II (a), a motion was made by Mr. MacCleery and seconded by Mr. Jordan to enter into non-public session to discuss a personnel issue.  A roll call vote was taken:  MacCleery – Yea, Jordan –Yea, DeBold - Yea.  Motion passes.

Pursuant to RSA 91-A:3, a motion was made by Mr. MacCleery and seconded by Mr. DeBold to exit the non-public session at 8:15 pm.  A roll call vote was taken:  MacCleery – Yea, Jordan – Yea.  Motion passes.

Accounts payable and payroll were approved.

A motion by Mr. MacCleery and seconded by Mr. Jordan to adjourn the meeting at 8:16 pm.  Motion passes.

Respectfully submitted,

Nancy Tanner

____________________________    ___________________________     __________________________
Stephen MacCleery, Sr., Chairman        Jeffrey Jordan                          Richard DeBold

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