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Selectmen Minutes 10/20/2009
Chichester Board of Selectmen
Minutes of Meeting
October 20, 2009

Members present:  Stephen MacCleery, Jeffrey Jordan, and Richard DeBold
Others Present:  Nancy Tanner (Town Administrator), Barbara Frangione, Richard Holloran, Jim Plunkett, Michele Plunkett, Alan Mayville, Cindy Mayville, Donna Chagnon, Gil Vien, Lucille Noel, Walter Sanborn, Scott Corbett and John Dever

Chairman MacCleery opened the meeting at 7:00PM.

Department Heads

Food Pantry:  The Selectmen received a letter regarding expired food and dented cans in the food pantry.  Mrs. Chagnon explained that it was an oversight and apologized.  The food pantry now has two locked cabinets in the back hallway.

Health Officer/Building Inspector:  John Dever reported that three of the town maintained wells were tested and two were found to be well within normal limits.  The water samples were taken prior to filtration.  Mr. MacCleery feels that if the water is within the limits then the Town should no longer be responsible for maintaining these wells.  Mr. MacCleery proposed that we send letters to the two owners informing them that we will no longer be maintaining the systems along with a copy of the test results.  The other Selectmen agreed.  
EEE is still a concern as we have not had a long enough frost to be rid of the mosquitoes yet.

Highway:  The Highway Department is finished with the right of way clearing and will continue with the ditching which has been a three year process.   Mr. Plunkett has a meeting with CLD on Thursday.  The Depot Street Bridge project is coming along and will hopefully be done ahead of schedule.  Mr. Plunkett obtained a second quote on the guardrails at $20/foot.  He should have the last quote by the end of the month.  

Fire:  Chief Vien briefly discussed the new credit card policy.  It was decided that the State fuel cards were fine to keep as they our within the limits of the new policy.  

Police:   Corporal Corbett gave a brief report on the weekend training exercise.  
Ms. Bogdan commended Chichester Police, Fire and Rescue for their work at the exercise.  They did a great job.

Library:  Ms. Noel reported that the Library had received a small grant for $2,000 worth of books for the children’s area.  Ms. Noel invited people to come and see the children’s garden and the stepping stones that the children made.  The Library is utilizing more space upstairs for office operations.  

Heritage Committee:  The Heritage committee has been looking into putting the Library or the Grange on the historic registry.  They feel the Grange has more historic integrity as the Library has had some changes.  Ms. Noel spoke to Mary Kate at the NH Div. of Historic Resources and found that we could do some renovations to the building as long as the historic integrity is preserved.   Being on the register will enable the Town to apply for funds such as LCHP and moose plate.  The money could be used for things such as windows or slate roofing.  It is a lengthy application.  The Committee has done a lot of the research already and feels they could complete the application themselves.  There was a brief discussion about possible restrictions.  The Board is in favor of pursuing putting the Grange on the historic registry.  

Other Business

Meeting Minutes:  Ms. Frangione would like to seriously suggest that the Selectmen obtain a tape recorder/transcriber for the minutes.  The equipment could be used by any committee.  Ms. Bogdan estimates the cost to be around $270.00.  She feels the minutes would be accurate and it would save time and money.  There was a brief discussion about how the recorder works.  Mr. MacCleery and Mr. DeBold feel town council should be consulted about verbatim minutes.  Mr. DeBold will do some research.

Overhanging Limb:  An overhanging limb on Main Street was discussed.  The Highway Department will follow-up with the State as to the best disposition.  

Pursuant to RSA 91-A:3 (e), a motion was made by Mr. MacCleery and seconded by Mr. Jordan to enter into non-public session for discussion of a legal matter.  A roll call vote was taken:  MacCleery – Yea, Jordan –Yea, DeBold - Yea.  Motion passes.

Pursuant to RSA 91-A:3, a motion was made by Mr. MacCleery and seconded by Mr. Jordan to exit the non-public session at 8:24pm.  A roll call vote was taken:  MacCleery – Yea, Jordan – Yea.  Motion passes.

Credit Card Policy:  The Selectmen signed the Credit Card Policy.  The office is in the process of making sure all credit cards issued to the Town of Chichester adhere to this policy.  

Zoning: The Selectmen received a letter from a Cross Road resident regarding their zoning violation letter.  The resident addressed all of the issues and the Selectmen will consider this matter closed.  Nancy will draft a letter.  
Pay and Classification Study:  Nancy brought a proposal from LGC for a pay and classification study to the Selectmen.  Nancy feels the town would benefit from the study which would include job descriptions for each position and a salary classification system.  The Selectmen asked Nancy to work with Barry Cox from LGC and work on a proposal for which positions need to be done and pricing.  

TAN:  Nancy had discovered that TD BankNorth had misunderstood the terms of the TAN.  Once the terms were understood they had raised their rate.  With this information the following motion was made.  
Mr. MacCleery made a motion seconded by Mr. DeBold to accept the proposal from Northway Bank understanding that there will be no charges incurred if the Town does not use the TAN.  Motion Carries with Mr. Jordan abstaining.  

Mapping fund:  The mapping fund established in 2002 was discussed.  There is not a clear purpose of this fund.  Nancy will research this week and have information next Tuesday.

Thunder Bridge:  Both neighbors would like to continue mowing Thunder Bridge.  One inquired about reimbursement for fuel.  Nancy will look into this and have the necessary paperwork completed.  

Accounts payable and payroll were approved.

A motion by Mr. Jordan and seconded by Mr. MacCleery to adjourn the meeting at 9:17pm.  Motion passes.

Respectfully submitted,

                                                                          Approved As Written  
Nancy Tanner

____________________________    ___________________________     __________________________
Stephen MacCleery, Sr., Chairman        Jeffrey Jordan                          Richard DeBold

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