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Selectmen Minutes 07/19/2016
 Chichester Board of Selectmen
Minutes of Meeting
Tuesday, July 19, 2016

Members Present: Richard DeBold, Jeff Jordan, Tom Jameson, Jodi Pinard Town Administrator

Others Present: John Martell, Alan Quimby, Lucille Noel, Jim Plunkett, Patrick Clarke, Donna Chagnon, and other members of the public.

Call to Order Mr. DeBold called the meeting to order at 6:30pm

Department Heads-

Emergency Management-
Mr. Martell stated they are waiting for the grant to be approved as the application has been submitted.

Police Management-
Chief Clarke stated that he wanted to thank the Board for allowing him to miss meetings in order to coach his son’s baseball team. Officer Arnone will be graduating on August 19 and then the following week Officer Carrero will begin the Academy.

Chief Clarke present bids to the Board for the outfitting of the new cruiser.

A motion was made by Mr. DeBold and seconded by Mr. Jordan to award the outfitting of the new cruiser to 2-Way Communications in the amount of $2,325. Motion Passes

Fire Department-
Chief Quimby brought forth a quote from JSF Builders to complete the necessary updates to bring the building into ADA Compliance so that meetings could be held there. These upgrades included doors locks so that they can only be accessed by Fire personnel. The ramp would be on the opposite side from the bays. The quote for all of this work is $7,180. This does not include the front door that will need to be replaced. The potential cost of a new door could range from $500 to $3000.

A motion was made by Mr. Jameson and seconded by Mr. DeBold to award JSF Builders a contract for work to be performed at the Fire Station for the ADA compliance and a new front door  in an amount not to exceed $10,000. Motion Passes

Annual maintenance on all of the apparatus has been completed. We are still waiting to hear back regarding the grants that we have submitted. But the grant is providing awards until September or October.

Mr. Plunkett stated that we have been graveling roads. We have finished the Paradise Lane culvert that needed to be replaced with about 80 feet of pipe so that the little pond will feed the larger pond. We will begin working on the Bear Hill Road culverts from 66 Bear Hill to Ferrin Road in anticipation of next year’s road reconstruction projects. The road will be closed in 45 minute intervals. We are still waiting on the new pick up to be ready. We have tentatively finished filling in on the side of Town Hall. First group of street signs have been replaced. I have to reorder some more signs.

Ms. Noel stated that the summer reading program is doing very well. Lisa wanted to thank the Fire Department for the use of the kitchen. The addition is coming along. The Book Sale made over $400. The August book sale is going to be downstairs and we will also be having a farmers market that day. We also have the ramp that was taken off the back of the Library completely in tack and if anyone is interested it is available.

Parks & Recreation
Mr. Boyjian stated that they are still working on the new building. They have requested a partial reimbursement from the grant and it is still yet to be processed. They will be are requesting an extension for the grant as it is due to expire in December. Unitil also would like the wire buried from the pole to the new building. We are going to start work on the trail on the south side of the road. OHD is moving along and the Parks and Recreation will pay for the additional port-a-potties rental for the event.

Town Administrator’s Report –
•     Ann Titus has sold her property and all back taxes have been paid.
•     Visited the property at 58 Durgin Road and cleanup is ongoing
•     Davis Road signs are up and the gate is open
•     Looked into the insurance for Old Home Day and have spoken with Zach who will bring it to the committee. I received a rough quote of $1,265

Other Business-

Food Pantry Donation
A motion was made by Mr. Jordan and seconded by Mr. DeBold pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $200.00 received from St. Stephen’s Episcopal Church to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request. Motion Passes

Non-Public Session – RSA 91-A: 3 II (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until claim or litigation has been fully adjudicated or otherwise settled. 

A motion was made by Mr. DeBold and seconded by Mr. Jameson to enter into non-public session under RSA 91-A: 3 II (e). DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes.

A motion was made by Mr. DeBold and seconded by Mr. Jordan to exit non-public session DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Jordan to seal the non-public meeting minutes indefinitely. DeBold Aye, Jameson Aye, Jordan Aye. Motion Passes

Being no further discussion, a motion was made by Mr. DeBold and seconded by Mr. Jordan to adjourn the meeting at 7:48pm.  Motion passes

Respectfully submitted,
                                                        Not approved until signed

Jodi Pinard, Town Administrator
 Richard DeBold                    Jeffrey Jordan          Tom Jameson                           

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