Chichester Board of Selectmen
Minutes of Meeting
Tuesday, September 8, 2015
Members Present: Richard DeBold, Michael Paveglio, Jeff Jordan, Town Administrator Jodi Pinard
Others Present: Patrick Clarke, John Martell, Alan Quimby, Jim Plunkett, Lucille Noel, John Freeman, Ann Davis, Frank Merrill, and other members of the public.
Call to Order: Mr. DeBold called the meeting to order at 6:30pm
Frank and Sue Merrill – Class VI Road Waiver – Merrill Drive
Frank Merrill stated that he just wants to put the binder down for the entire roadway but not put a top coat until after all of the houses are built. He does need two Class VI Road waivers so that he can get a building permits for the two lots that are under contract.
The Board signed the two Class VI roadway waivers for Map 9 Lot 32A-1 and Map 9 Lot 32A-2.
Police – Chief Clarke stated that I only have one thing. Kate Mara contacted me regarding a raffle permit for the school.
The Board signed the raffle permit.
Emergency Management – John Martell stated that there is nothing to report.
Fire – Chief Quimby stated that we have our ALS contract with the City of Concord, there is no price increase. The Board will need to sign the contract.
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter into a three year agreement with the City of Concord for ALS Intercept Services. Motion Passes.
While the Hilliard Road culvert was being replaced we were able to install a dry hydrant at the same time.
The surplus equipment that we no longer are in need of we would like to donate to Randolph VT, Fire Department. They recently had a fire and lost the majority of their equipment.
Consensus of the Board was to allow the donation of this equipment.
Mrs. Pinard stated that roughly two weeks ago we had a flood at the Safety Building. The fire trucks were being washed and it flooded the holding cell in the Police Department. We called Clean Harbors to check the oil separator tank. They have recommended flushing the drainage pipes and pumping out the oil separator tank. The cost of this would be $2,050. I am asking the Board to approve this so that we can prevent this from happening again.
A motion was made by Mr. Paveglio and seconded by Mr. DeBold to approve Clean Harbors to complete flushing of the pipes and emptying of the oil separator tank at the Safety Building to be paid out of the Town Facilities Capital Reserve Fund. Motion Passes
Highway – Jim Plunkett stated that the Hilliard Road culvert has been completed. I finished reclaiming Smith Sanborn. I have started Hutchinson Road. Last Tuesday I had the catch basin company come in and they cleaned all of Garvin’s Hill and Staniels Road. Advanced Excavation and Paving is coming in to start their shimming and overlay on Thursday. Last Monday we had a RAC meeting. Today I worked on the final bid documents for the road reconstruction projects. We are working on two different bids for roadway reconstruction. One will be for Bear Hill Road and the other is for Horse Corner Road. RAC’s intent is to complete Horse Corner but they wanted to get an idea of what Bear Hill would cost as well. RAC has a new chairman and it is Allen Mayville.
Library – Lucille Noel stated that we have a book sale on the 19th and the Library Trustees are meeting Monday to discuss the proposed lift to be installed in the Library.
Tax Deed - Map 3 Lot 68B
Mr. DeBold stated that this has been something ongoing. Six months ago we decided that we would grant the interested parties a six month reprieve. The back taxes have not been paid.
Mr. Austin asked that the discussion be held in non-public as it regarding personal finances.
The Board agreed
General Business/Board Discussion:
Financial Audit 2015
Mrs. Pinard informed the Board the Audit contract expires with the 2014 audit which has been completed. In the original RFP it stated the Board could renew for one additional year. I have reached out to Robert’s and Greene. They have agreed to a one year extension in the amount of $10,000 which is the amount the Town payed for the 2014 audit.
I am asking the Board to extend the Robert’s & Greene financial audit contract for one year in the amount of $10,000.
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to approve the extension of the Robert’s & Greene Town of Chichester Financial Audit contract for the 2015 audit year in the amount of $10,000. Motion Passes
Assessing Contract Extension 2016-2018
Mrs. Pinard reviewed with the Board that the Town’s assessing contract with Avitar is due to expire at the end of the year. In the original RFP the Board can renew that contract for an additional three years. I have not received a proposal from Avitar as of today but they are working on it and it will be forwarded to the Board as soon as it is received.
No Thru Trucking Ordinance – Update on Notification
Mrs. Pinard gave the Board the letter to business owners for review.
The Board signed the letter.
Capital Reserve Expend Reimbursements
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to expend $793.27 from the Police Special Detail Revenue Fund for the purposes of outfitting the new cruiser. Invoices include Diamond Signs in the amount of $350 for lettering and Galls in the amount of $443.27 for a cargo caddy. Motion Passes.
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to expend $5,867.24 from the Bear Hill Road Expendable Trust Fund for mitigation projects through 8/14/15. Payees include, Epping Well & Pump, Clark’s Grain Store, State of NH, Crystal Hills Water Systems, the Union Leader, and Stantec Consulting. Motion Passes
A motion was made by Mr. DeBold and second by Mr. Paveglio to expend $743.48 from the Government Vehicle Expendable Trust Fund for repairs to a police cruiser. The payee was M&M Ford. Motion Passes.
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to expend $689.80 from the Town Facilities Capital Reserve Fund for a security push bar for the front office emergency exit. The payee was Adams Lock and Safe. Motion Passes.
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to expend $3,780.05 from the Town Facilities Capital Reserve Fund for well repairs at the Library. The payee was Epping Well & Pump. Motion Passes.
Bernie Reinhardt stated that he has some questions regarding discarding unwanted prescription drugs. BCEP cannot take them and dispose of them. I was told that this was a police issue. I am suggesting that we have a drop box for the drug disposal at the police station,
Nonpublic session 91-A:3 (c) matter which if discussed in public would likely affect adversely the reputation of any person, other than a member of the public body itself.
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to enter into non-public under RSA 91-A:3 (c). Jordan Aye, Paveglio Aye, DeBold Aye. Motion Passes.
A motion was made by Mr. Jordan and seconded by Mr. Paveglio to exit non-public under RSA 91-A:3 (c). Jordan Aye, Paveglio Aye, DeBold Aye. Motion Passes.
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to seal the non-public minutes indefinitely under RSA 91-A:3 (c). Jordan Aye, Paveglio Aye, DeBold Aye. Motion Passes.
No action was taken on the tax deed.
A motion was made by Mr. DeBold and seconded by Mr. Jordan to enter into negotiations for payment of back taxes. If negotiations are accepted the payment of the agreed upon amount must made no later than September 30, 2015 at 2:00pm. Motion Passes. 2-1
The tax collector cannot accept a check for wowed property taxes unless the payment comes from an interested party.
Non-Public Session 91-A:3 II (a) The dismissal, promotion, or compensation of any public employee
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter into non-public session under RSA 91-A:3 II (a). DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes.
A motion was made by Mr. Paveglio and seconded by Mr. DeBold to exit non-public session DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to seal the non-public meeting minutes indefinitely. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes
Chair of the Board of Selectmen
Mr. DeBold resigned as chair of the Board of Selectmen. He wanted to give Mike Paveglio the opportunity to be Chair for the remainder of his term on the Board. Mr. DeBold had been considering this for a while and felt it was right.
A motion was made by Mr. DeBold and seconded by Mr. Jordan to nominate Mike Paveglio as Chair of the Board of Selectmen. Motion Passes.
Being no further discussion, a motion was made by Mr. Paveglio and seconded by Mr. Jordan to adjourn the meeting at 9:25pm. Motion passes.
Not approved until signed
Jodi Pinard, Town Administrator
Mr. Richard DeBold D. Michael Paveglio Jeffrey Jordan