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Selectmen Minutes 05/19/2915

Chichester Board of Selectmen
Minutes of Meeting
Tuesday, May 19, 2015

Members Present:  Chairman Richard DeBold, Michael Paveglio, Jeff Jordan, Town Administrator Jodi Pinard

Others Present: Chad Roberge, Donna Chagnon, Lucille Noel, Ann Davis, Matt Cole, Allen Mayville

Call to Order:  Mr. DeBold called the meeting to order at 6:30pm

Appointments:
Barn Preservation Easement Process
Mr. DeBold stated that we asked our Assessor from Avitar to come and talk with us about the process of Barn Preservation Easements.

Chad Roberge stated that we have completed these previously in other towns. It really comes down to how much the Town wants to invest in the easement.  This would equate to how much of a percentage reduction would be given. Once the application is reviewed and a percentage is decided on, I then go out and establish a value for the area around the structure. We have been using ten feet around the structure. This ten feet area is for any repairs that may have to be made. They would need to be performed in the easement area. I do not do another assessment on the structure itself. When reassessing the ten foot area around the structure I subtract the acreage from the land value and add it to the Barn Preservation Easement value.

Mr. DeBold stated that we decide the percentage of the reduction after reviewing the application and following the public hearing.

Mr. Paveglio stated that do you have a formula that the Town should follow in order to find that percent of the reduction.

Mr. Roberge stated that it does leave it open to interpretation. It could be as easy as if it is seen from the roadway but it is at the discretion of the Board.

Mr. DeBold stated that we do have a rubric that we are going to utilize that was approved with the Barn Preservation Easement Policy.

Mrs. Noel stated that the people that will be rating these easements should be well versed in barns and town history as these items on the rubric are subjective.

Mr. Paveglio stated that I believe we need to set the stage as to how we are going to handle these down the road.

Mr. DeBold stated that what has troubled me about these easements is the penalty for the homeowner in the case of not keeping the barn up to what was agreed upon.

Consensus of the Board was to complete the rubric individually and bring it back to be discussed by the Board at another meeting.

General Business/Board Discussion:
Sander Rack
Mrs. Pinard reviewed the proposal from Stantec Consulting Services. This is the company that designed the NHDOT sander racks. They have given the Town two proposals to choose from one is strictly a cost estimate for the project with a price of $1,012. The second proposal is for stamped plans and completing of the cost estimate as well as completing all of the bid documents with a price of $4,480.

Mrs. Pinard is recommending the second option after speaking with the state a lot of the sander racks were built by the employees. The one sander rack that was not built by the employees was in Rochester and they put everything out to bid. With all of the issues that need to be resolved I believe this is the best option for the Town. This would ensure we have stamped plans for the life of the sander rack.

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to enter into a contract with Stantec for stamped plans and completing of the cost estimate as well as completing all of the bid documents with a price of $4,480 to be paid out the Bear Hill Road Expendable Trust Fund. Motion Passes

Appointments to Planning Board, Zoning Board, RAC
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to appoint the following residents to the respective Town Boards:
Brian Eldridge – RAC – April 1, 2018
Guy Goodwin – RAC – April 1, 2018
Benjamin Brown – Zoning Board of Adjustments – April 1, 2018
Richard Millette – Zoning Board of Adjustments – April 1, 2018
Motion Passes

A motion was made by Mr. Jordan and seconded by Mr. DeBold to appoint
Kevin Mara – Planning Board – April 1, 2018
Richard Moore – Planning Board – April 1, 2018.

Mr. Paveglio stated that I get the feeling that we do not have a homogeneous board and I am concerned about that.

Mr. Jordan stated that I believe it is a diverse Board as well as a good Board.
Motion Passes (2-1 Paveglio Nay)

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to appoint Matt Cole to the Planning Board as an Alternate member until April 1, 2018. Motion Passes


Draft Policy – Use of Wireless Communication Devices in Vehicles
Tabled for next meeting

Public Input:
Lucille Noel stated that they did get an estimate form Epping Well but it did not include the excavation. I will bring that to Town Hall tomorrow. We raised almost $1,600 from our Plant and Book Sale last weekend.

Ann Davis stated that Catherine and John Snow will be reading to the Mrs. Rowe’s third grade class tomorrow morning.

Non-Public Session 91-A:3 II (c)Matters which, if discussed in public, would likely adversely the reputation of any person, other than a member of the public body itself

A motion was made by Mr. Paveglio and seconded by Mr.  DeBold to enter into non-public session at 7:20pm under RSA 91-A:3 II (c). DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes.

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to exit this non-public session at 7:35pm DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to seal the minutes indefinitely. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

Mr. DeBold stated that the Board has made a decision not hold a non-public session with the requestor following the recommendation of the Town Attorney.

Adjournment
Being no further discussion, a motion was made by Mr. Paveglio and seconded by Mr. Jordan to adjourn the meeting at 7:40pm.  Motion passes.


Respectfully submitted,
        
                                                        Not approved until signed
Jodi Pinard, Town Administrator



                                                                                                        
Richard DeBold                                           D. Michael Paveglio                                                  Jeffrey Jordan


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