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Selectmen Minutes 08/26/2014
Chichester Board of Selectmen
Minutes of Meeting
Tuesday, August 26, 2014

Member Present: Richard DeBold, Michael Paveglio, Jeffrey Jordan, Town Administrator Jodi Pinard

Others Present: John Freeman, Alan Quimby, Ed Millette, Stephen Stock, Patrick Clarke, Jim Plunkett, Donna Chagnon, Fred Chagnon,  Kevin Kennedy, Lucille Noel, Philip Hitchcock, Ann Davis, Matt Cole, Lynwood Mixer

Call to Order: Mr. DeBold called the meeting to order at 6:30pm

General Business/Board Discussion:

Department Heads

Police – Patrick Clark introduced new officer Michael Clark. He is working with Bill and he will be going to the winter academy. One more grant application that needs to be signed for the Highway Safety Grant. This grant is an additional $4,492 for an additional patrol. Mr. Paveglio wanted to say Thank you to Chief Clark, Jim Plunkett, and Jodi Pinard for the hard work on the ordinances.

Emergency Management – Nothing to report

Fire – Alan Quimby stated that he wanted to Thank Matt Cole for installing the lights on the forestry. Four new members have signed up thanks to the membership drive that we have been having. Matt Cole stated the department would like to purchase video incubation kit to assist in incubating patients.

A motion was made by Mr. Paveglio and seconded by Mr. Jordan to purchase the Video Incubation kit from Bound tree in the amount of $1,289.99. Motion Passes

Building – John Freeman stated it has been slow since we last met only 4 four permits have been issued. Pro Quip is also looking into building a second building. There was discussion during the first site plan that if they expanded they would be putting in 30,000 gallon cistern.

Highway – Jim Plunkett stated that the employees cleaned off the culverts and cut trees. Blew out the expansion joints as well as sealed those. The bridge on Blackmen has been sealed. We ditched and regarded Short Falls Road. All CIP is in. I did receive information on Monday that we did receive the grant for Hillard Road and we are responsible for 20% match. I am also still working on the Swiggey Brook culvert grant as well. Horse Corner Road the base is down and they are coming back Thursday to do all of the driveway cuts and will be completing the top coat on next Thursday. The approach on Leavitt Road needs to be addressed and I would like to get a figure since we are paving in that area maybe we can get it addressed. 190 Horse Corner is being addresses I have met with him and we are fixing it.

Mr. Paveglio stated that the registration fee may be the way to fund the 20% match.

Mr. Jordan stated the mowing that was completed was done very well.

Library – Lucille Noel stated the booksale is scheduled for this Saturday. On 10th of September we are starting a new book group. The 18th starts a new preschool story hour. The basement heat has been installed and looks great. Two properties of Shirley Waters have been sold. Jim is going to remove the fence that has fallen down in front of the library and place some rocks in the front. Jim was also going to check the erosion.

Forest Fire – Stephen Stock reviewed the right to know request from a resident. He is still looking for some of the paperwork that cannot be located. He is working on this and will keep the board updated. New forestry is up and running. Thank you to Matt Cole for installing the lights.

Assessing – Jamie Pike stated that he had given the selectman a letter regarding an assessing abatement. This is a square footage mistake that was made by the previous assessor. The resident applied for an abatement in 2012 and questioned the square footage but the abatement was denied. I would like to board to go back the three years and refund the $10,000 that he was wrongly assessed on. This discussion will be continued until next week for further consideration.

TDS Franchise Agreement
Mr. DeBold reviewed the steps to date.

Scott Brooks from TDS stated he managed the operations of installation in New London and these drops have been occurring and Comcast is in these areas as well. Initially there is a roll out of 60 days that is a promotional period and the installation fee is waived.  

Public Hearing is scheduled for next week on the franchise agreement.

General Business/Board Discussion:

Health Insurance Update
Mrs. Pinard updated the board on the Health Insurance Committee that has been on going with all SVRTA towns. After an intense process of receiving bids and meeting with three health insurance brokers. The three brokers were HealthTrust (Anthem), School Care (Cigna) and Interlocal Trust (Harvard Pilgrim). After extensive review and a recommendation from the Allenstown Health Insurance Committee which every town had a representative participate on SVRTA voted to move forward with a contract with HealthTrust.
Mrs. Pinard stated that she would like to offer an additional health plan that is less expensive to the employees as an option as well and will come back to the board within the next few weeks with more information on that option.

Outstanding Items:
Bus Turnaround - 48 Martel Road
Jim Plunkett stated that Mr. Kennedy has hired a contractor and the only thing he asked was if the contractor could not pull the stump could the highway department pull the stump.

Mr. O'Rourke stated that he is also asking for help with a bus stop request. I have spoken with the bus company and the school board and I cannot get any help. I am here to ask for help.

Mr. DeBold stated that at a minimum that we need to write a letter that he has come before us and informed us of a safety issue and we would like it looked at.

Chief Clarke stated that he would reach out to the SAU office regarding this.

Department of Labor Safety Audit
Mrs. Pinard updated the board on the outcome of the safety audit final inspection. Jamie Pike and myself met with Inspector Roy on Monday the 25th and all outstanding items have been addressed. We should be receiving a final report that the town is complaint.

CIP
A motion was made by Mr. DeBold and seconded Mr. Paveglio to nominate Allen Mayville for the CIP committee.

Non-Public Session
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter into Non-public session under RSA 91-A:3 II (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to exit at pm non-public session under RSA 91-A:3 II (e). DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to seal the nonpublic meeting minutes indefinitely. DeBold Aye, Paveglio, Jordan Aye. Motion Passes
 
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter into Non-public session under RSA 91-A:3 II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation against him or her at. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to exit at pm non-public session under RSA 91-A:3 II (a). DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to seal the nonpublic meeting minutes indefinitely. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes


Adjournment

A motion was made by Mr.  DeBold and seconded by Mr. Paveglio  to adjourn the meeting at 8:30 pm. Motion Passes

Respectfully submitted,
                                
Not approved until signed

Jodi Pinard, Town Administrator
                                                
Richard DeBold, Chair   D. Michael Paveglio     Jeffrey Jordan


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