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Selectmen Minutes 08/05/2014
Chichester Board of Selectmen
Minutes of Meeting
Tuesday, August 5, 2014

Member Present: Richard DeBold, Michael Paveglio, Jeffrey Jordan, Town Administrator Jodi Pinard

Others Present: Donna Chagnon, Tom Houle, Kevin Kennedy, Lucille Noel

Call to Order: Mr. DeBold called the meeting to order at 6:30pm

General Business/Board Discussion:

Bus Turnaround - 48 Martel Road
Mr. DeBold reviewed the request for the bus turnaround.

Mr. Kennedy stated we are looking to put a bus turn around on our property. The bus company has looked at the area as well as the road agent. I’ve already cleared some trees stumps. If we extend the culvert we can fill in and pave over the area. The bus could then come down and turn around. The road agent thought that I should reach out to you to see what is required regarding permitting and approvals. The road agent stated I would need to get approval to removal those trees that may be in the right of way.

Mr. DeBold stated that just a little further down the road there is a turn around that the town uses when plowing. The property owner was asked and decided not to allow the turn around to be used for the bus. How would the trees to be removed would that be at your expense?


Mr. Kennedy stated that he would pay the cost of the tree removal if that is his responsibility.

Mr. DeBold stated the bus company wanted a lot of area to turn the bus around. The trees are large in size and may be in the way.

Mr. Kennedy stated that he was told that those trees are in the town right of way.

Mr. DeBold stated that he should ask his neighbor if he would mind if the trees were removed just in case the trees are on his property.

Mr. Kennedy stated that he had planned on speaking with his neighbor.

Mr. Paveglio stated that Mr. Kennedy does not need any approval from us except for a driveway permit and then the trees if they are in the town right of way.

Mr. Kennedy stated that Mr. Plunkett stated he would feel better if the selectmen make that decision regarding the trees. I don’t have to get this done this year but I would really like too.

Mr. Paveglio stated that I would pursue doing what you are doing possibly clearing more on your property and maybe you do not have to take those trees down.

Mr. DeBold stated it was Marston who suggested taking those trees down.

Mr. Kennedy stated that he can reach out to Marston and have them come out again. He will ask them to stake the area where they need the turn around to be. We would need to stump it and level it.

Mr. Paveglio stated that we need to establish if those trees are in the right of way and move forward from that point if they need to be removed.

Outstanding Items:

Shaw Field – No Parking Signs
Mrs. Pinard reviewed the request for signage due to vehicles being driven on the fields. She asked the board how they would like to proceed.

Mr. Paveglio stated that he is not comfortable with putting no parking signs in that area.

Mr. DeBold stated that he felt that the no parking signs would be deterrents.

Mrs. Pinard stated that since they had not approved the parking ordinance last week there is no way to enforce it.

Mrs. Pinard suggested a sign stating “No unauthorized vehicles beyond this point”.

Mr. Paveglio stated that sign as well as letting Chief Clarke know about the activity is a good start.

Mr. DeBold asked Mrs. Pinard to follow up and ask Mr. Plunkett to order one sign.

Mr. DeBold asked if Mr. Jordan knew how the field maintenance was going and if he could follow up.

Mr. Jordan stated that Mr. Briggs is about to take off a second crop.

Assessor Update
Mrs. Pinard updated the board regarding the former assessor. He has not responded to any requests from the DRA or the town. The town attorney is drafting a letter to the DRA regarding the town’s USPAP manual not being complaint. The problem with the USPAP being not complaint is that the former assessor has failed to provide back up as to how he got the values. The formula that the DRA utilizes when verifying that the towns are meeting the ratios set forth by the (IAAO) International Association of Assessing Official are working. For example before the revaluation the town was at a 116.85% to market value and after the revaluation it is now 99.55%. This is exactly where we are supposed to be. The coefficient of dispersion (COD) is a measure of uniformity. This number should be below 15. In 2012 it was 12.94 and after the revaluation it was reduced to 11.95. The price related differential (PRD) is a measure of vertical equity and test for bias in high or low value properties. The range that we need to fall into is .98 to 1.03. In 2012 it 1.03 and after revaluation it remained 1.03. Although the USPAP has been found to be not compliant due to missing backup information the formulas that have been set forth by the IAAO are working. This means the model for our town is working.

Food Pantry donation
A motion was made by Mr. DeBold and seconded by Mr. Paveglio pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $300.00 received from St. Stephen’s Episcopal Church of Pittsfield to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request.

Ditching Directive
The board felt that it should be looked in to further with more detail.

Public Input:
Lucille Noel stated the Charrette continues to move forward. We have already had donations coming in such as paper goods. We have talked with the country store they will be helping. We are going to Portsmouth tomorrow to go over everything that we have been working on. This will be happening on Oct 17 and 18. The Methodist Church is allowing us to utilize the space as well as the Grange Hall. Methodist church will be used for meals.

Mr. Jordan asked if the fire department said no or if there was no reaction.

Mrs. Noel stated that it was just not responded too. Their thought was this would be an afternoon and evening session. It was recommended for everyone to talk that this discussion should take place in one venue but the parish hall will work for the meal portion. It is easier to put the groups around where they are relaxed as it would flow better. Tracey Scott has offered to trolley the group together during the 17th and 18th.

Tom Houle stated he was not happy with how the Planning Board treated the chicken farm applicant and felt that it was stacked against the applicant. You are talking about a state of the art barn and to have it pushed aside I am just not comfortable with that.

Mr. DeBold asked if the applicant would have had to go through site plan approval.

Mr. Houle stated he is not 100% sure if he did have to have a site plan review or not. It was just not a great feeling and the applicant was discouraged as he left that meeting.

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to enter into Non-public session under RSA 91-A:3 I(b) The hiring of any person as a public employee. DeBold, Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made to exit at 7:52 pm non-public session under RSA 91-A:3 I(b) by Mr. DeBold and seconded by Mr. Paveglio. Motion Passes
A motion was made Mr. DeBold and seconded by Mr. Paveglio to hire Kristy McIntosh at a rate of $14 per hour as the Assistant Town Clerk/Tax Collector with a six month probationary period. Motion Passes 2-1
 
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter into Non-public session under RSA 91-A:3 II(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests a public meeting and RSA 91-A:3 II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation against him or her at 7:58pm. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made to exit at 8:22 pm non-public session under RSA 91-A: 3 I(b) and RSA 91-A:3 II (a) by Mr. DeBold and seconded by Mr. Paveglio. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to seal the nonpublic meeting minutes indefinitely. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes

Mr. Paveglio stated he would like to apologize to Chief Clarke and Mrs. Pinard regarding the ordinances last week. I know a lot of work was put into those and wanted everyone to be aware of that.

Adjournment
A motion was made by Mr.  DeBold and seconded by Mr. Paveglio to adjourn the meeting at 8:33pm. Motion Passes

Respectfully submitted,

Not approved until signed

Jodi Pinard, Town Administrator                                         
Richard DeBold, Chair    Michael Paveglio       Jeffrey Jordan


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