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Selectmen Minutes 12/11/2013
Chichester Board of Selectmen
Minutes of Meeting
Wednesday, December 11, 2013

Members Present:  Chairman Jeffrey Jordan, Richard DeBold, Michael Paveglio, Town Administrator Jodi Pinard

Budget Committee Members: Mike Williams, Jason Weir, Don Peterman, Marlene Hammond, Norm Larochelle, Steve MacCleery, Ed Millette

Others present:  Patrick Clarke, Donna Chagnon, Ann Davis, Alan Mayville

Call to Order:  Chairman Jordan called the meeting to order at 6:00pm

Budget Meetings with Departments for 2014 Budget
Parks & Recreation – Richard DeBold presented the proposed budget. The budget is down by $30 from last year. The Parks & Recreation also submitted a warrant article. They requested to add $7,500 to the Parks & Recreation Capital Reserve Fund. This money would assist in the matching portion of the $75,000 grant that is in the approval process. The town will need $35,000 in matching funds.

Planning Board – The budget is down $50 from last year. The line 4191-14 Profession Fees was increased to complete an Impact Fee Study. But the overall budget was reduced.

Zoning Board –The Budget is the same as last year.

Conservation – The budget is the same as last year.

Police – Chief Clarke presented the budget. The budget is down $2,612 from last year. Overtime was cut after looking at the past few years. They will be replacing a cruiser this year and it is believed that some of the equipment from the old cruiser will fit in the new the cruiser.

Other Items:
Food Pantry Donations
A motion was made by Mr. Jordan and seconded by Mr. Paveglio pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $50.00 received from Chichester Methodist Church to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain an accurate record of all funds, detailing their expenditure, and that such records shall be made available upon request. Motion Passes

A motion was made by Mr. Jordan and seconded by Mr. Paveglio pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $50.00 received from Jeffrey and Martha Hapgood to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain an accurate record of all funds, detailing their expenditure, and that such records shall be made available upon request. Motion Passes

A motion was made by Mr. Jordan and seconded by Mr. Paveglio pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $100.00 received from Paul and Gwen Adams to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain an accurate record of all funds, detailing their expenditure, and that such records shall be made available upon request. Motion Passes

Water System Agreement
The board reviewed the proposed agreement and consensus was to move forward with the recommendations and forward to the attorney for final review.

Salt Shed Footing Report
The salt shed footing report was reviewed. It stated that the engineers are recommending a 4”concrete slab on grade to support the existing footings. Consensus was for the engineers to move forward with the design for the rehabilitation of the existing shed as was previously approved.

Junkyard Licensing Process
MRI submitted pricing to assist the town in implementing the junkyard licensing process. Consensus was to request a contract for this service from MRI so that it could be approved.

MainStay Contract
A motion was made by Mr. Paveglio and seconded by Mr. DeBold to enter into a contract with MainStay for IT services for the 2014 year. The contract is a monthly fee of $975 per month with a total contract of $11,700. Motion Passes.

Farm Stand – Dover Road
It was brought to the board’s attention that the Farm Stand was operating without completing the requirements set forth by the Planning Board. One being the parking lot upgrades have not been completed and other items that had been set forth. Consensus of the board was to write a letter to the Farm Stand and inform them they need to install a right hand only turn sign exiting the property and when the weather permits complete the Planning Board site plan approval conditions.

Being no further discussion, a motion was made by Mr. Paveglio and seconded by Mr. DeBold to adjourn the meeting at 7:40pm.  Motion passes.

Respectfully submitted,
        
Approved 12/30/13

Jodi Pinard, Town Administrator



_____________________________________________________________________________________
Jeffrey Jordan  Richard DeBold  D. Michael Paveglio


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