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Selectmen Minutes 10/15/2013
Chichester Board of Selectmen
Minutes of Meeting
Tuesday, October 15, 2013

Members Present:  Chairman Jeffrey Jordan, Richard DeBold, Michael Paveglio Town Administrator Jodi Pinard

Others present:  Donna Chagnon, Lucille Noel, Ann Davis, Philip Hitchcock, Alan Quimby, Ed Mellette, Matt Cole, Tom Houlne

Appointments:

Dry Hydrant Projects
Matt Cole presented to the board the last two dry hydrants that were to be completed. The locations of these are on Lane Road and on Paradise Lane. The warrant article was approved for $10,000 and we have roughly $5,000 already expended. These two hydrant projects will come close to expending the remaining funds in the Rural Water Supply warrant article.

The dry hydrant on Lane Road will be located in the corner of the driveway. This will give enough room for the tanker to be able to back in and fill. The dry hydrant on Paradise Lane will be located in the pond and we are running 8 inch pipe to this hydrant.

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to approve the Lane Road dry hydrant in the amount of $1,181.97, the Paradise Lane dry hydrant in the amount of $1,361.59, and the purchase of additional parts for maintenance in the amount of $1,299. The three vendors for this purchase are Capital Fire Protection, EJ Prescott, and Firematic. Motion Passes

Other Business:

Acceptance of FEMA Funds from the February Winter Storm in the amount of $8,212.33
A motion was made by Mr. Jordan and seconded by Mr. DeBold to accept the FEMA Funds from the February winter storm in the amount of $8,212.33. A public hearing was held on September 17, 2013. Motion Passes

Well Pump at Town Hall
Mrs. Pinard informed the board of the manufacturer of the well pumps and warranties quoted for the replacement of the well pump at town hall. She supplied the board with three quotes:

Aqua Specialties        $1,064.06 – Berkley Stainless Steel - 5 year warranty
Epping Well & Pump      $1,650.00 – Franklin Stainless Steel – 1 year warranty
Tasker Well Company     $1,877.35 – Franklin Stainless Steel – 5 year warranty

A motion was made by Mr. Paveglio and seconded by Mr. DeBold to award the replacement of the well pump located at town hall to Aqua Specialties in the amount of $1,064.06. Motion Passes

Heating Fuel Contract
Mrs. Pinard brought before the Board bids that were received for Heating Fuel for winter season.

Rymes           $3.299 Capped
Fred Fuller     $3.275 Capped

Mrs. Pinard informed the board that the fuels costs have fallen since last year and recommend Fred Fuller.

A motion was made by Mr. DeBold and seconded by Mr. Paveglio to award the heating fuel contract to Fred Fuller with the capped price of $3.275. Motion Passes

Posting of Public Meeting and Access to Meeting Minutes Policy
Mrs. Pinard handed a draft of the policy to the board. It was reviewed and agreed upon to add the following line “This refers to any board or commission that is appointed by the Board of Selectmen.” The policy will be edited and brought back to the board next Tuesday.

Public Input
Tom Houlne brought forward a question regarding the approval of site plan. The Planning Board has approved a site plan for The Farm Stand located at 187 Dover Road. In the conceptual drawing that was originally brought forward to the Planning Board there was a porch on the building but in the site plan that was approved there was not one. When the owner came for her building permit she was told that she could move forward with her addition but not her porch as it was not approved on the plan signed by the Planning Board. I am looking for an opinion from the board as to what she should be allowed to do.

Mr. DeBold asked if there was a building permit issued for this work to be completed.

Mr. Houlne stated that he believed there was.
The consensus of the board was if a building permit was issued then it should not be an issue but did feel the approved plan should have a porch noted on it and approved again by the Planning Board.

Attendance at Meetings
Mr. Paveglio stated he would like to have a meeting with the chairman of all boards and committees to review the attendance policy and requirements. It was felt this meeting should happen around the time of the reappointment of board and committee members.
Consensus of the board was to schedule these meetings immediately following Town Meeting

Being no further discussion, a motion was made by Mr. Paveglio and seconded by Mr. DeBold to adjourn the meeting at 7:45pm.  Motion passes.


Respectfully submitted,
        
Approved 10/22/13

Jodi Pinard, Town Administrator




_____________________________________________________________________________________
Jeffrey Jordan  Richard DeBold  D. Michael Paveglio




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