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Selectmen Minutes 08/17/2010
Chichester Board of Selectmen
Minutes of Meeting
August 17, 2010

Members present:  Jeffrey Jordan, Richard DeBold, Michael Paveglio
Others Present:  Nancy Tanner (Town Administrator), Barbara Frangione, Walter Sanborn, Michele Plunkett, Jim Plunkett, John Martel, Chief Clarke, John Freeman, Lucille Noel, Alan Quimby, Ed Millette, Donna Chagnon, Kris Cole, Matt Cole, Alan Mayville, Bette Bogdan, Richard Moore, Doug Hall

Chairman Jordan opened the meeting at 7:00PM.

Bette Bogdan

Bette informed the Board that the Grange was unable to use a donated stair lift due to new regulations.  She asked the Selectmen for permission to solicit grants for new commercial units.  The Selectmen are in agreement that Ms. Bogdan should look into grants. Ms. Bogdan would like to have a bone marrow drive at the Grange.  The Selectmen agreed to waive the fee for the drive.

Department Heads

Fire Department:  Acting Chief Quimby would like to update the remaining SOG and he would like to set up a committee for this purpose.  He asked Nancy to clarify the Personnel Policy that was recently distributed.  The Firefighters are concerned because they are not specifically categorized in the policy.  Nancy will address that in the revised draft she will be working on.  Alan had concern regarding the computer policy.  Nancy will look at that policy as well when the policies are revised.   Nancy stated that the books recently distributed were not revised policies.  The books contained the policies previously adopted and put together into one book.  

EMD:  John Martell presented the Selectmen with the finished Hazard Mitigation Plan.

Highway:  Lane Road is progressing.  It is almost ready for the paving.  The highway crew will be mowing in town next week Sunday to Sunday.  Jim will be submitting two grant applications for Perry Brook and Hilliard Road.  The grant is for 75% of total cost.  

One employee was bit by a dog while working.  Nancy handled the paperwork.

Mike Dodge updated the security on the Highway Departmentís computer and the computer is now backing up to the server at the Town Offices.  

Mr. Paveglio asked about the Lane Road budget.  Jim thought he would be come in on target.

Jim will move the fuel tank after Old Home Day.  Highway and Fire will share the tanks.

Police:   Chief Clarke reported that the Police Department received the new laser training.   Chief Clarke addressed the letter from Paul Adams.  Public notification systems were discussed.  The Chief would prefer a calling system similar to what the school uses.  

Library:  Lucille Noel reported a great book sale with proceeds of about $500.  They are looking into having the Library pressure washed.  There will be a new informational brochure.  The library has a pass to the NH Historical Society which can be borrowed.  The retaining wall needs a repair.  
Upcoming Events:
9/15 Humanities Council lecture
9/17 Beekeeping talk at the Grange
9/28 Reading group
10/21Humanities Council ñ Salem witch trials

Tom Jameson
Mr. Jameson wanted to speak to the Selectmen regarding nomination of Alan Mayville over Mike Valotto as a regular voting member.  The Selectmen used attendance as a factor in their decision.   Mr. Jameson feels attendance should not be used as they have regular members who do not have as much attendance as both of the alternates.  Mr. Jameson said Mike Valotto should have been chosen because he has more seniority than Alan Mayville.  Mr. Jameson said that the Planning Board recommended Mr. Valotto to the Board.  Nancy said that no recommendation was made to the Selectmen.  Mr. DeBold said no recommendation was given and if one was intended it should have been in writing.  There was a long discussion about how members should be chosen.  Mr. DeBold feels the factors should include: attendance, participation, knowledge, and seniority.  Mr. Jameson asked if he recommended Mike Volatto for the next open position would the Selectmen consider him.  The Selectmen said they would take into consideration any candidate recommended by the Chairman of the Board.

Other Business
Comcast:  Meeting scheduled for 8/27.

Chichester Rescue:  Nancy Tanner informed the Board that she is an EMT-I and currently practices with Washington Rescue.  She would like to help with calls in Chichester during the day when the squad has low availability of members.  

Mr. Paveglio made a motion seconded by Mr. DeBold to allow Nancy Tanner to respond to rescue calls when possible.  On the discussion Mr. DeBold stated that he would like to try this arrangement with the understanding that if it interferes with the operation of the Selectmenís Office it would have to be relooked at.  Motion carried.

Attorney Invoice:  Mr. Jordan mentioned seeing a charge for our attorney speaking with the Concord Monitor.  There was a brief discussion about how this occurred.  Nancy will speak to council and let him know that unless we preauthorize the conversation we will not pay for calls from the media.

CIP:  Doug Hall and Richard Moore were present and reported that the CIP committee should have an interim report out in a few days.  They are looking at a total of about 3.3 million over the next ten years.  Over the last ten years the town voted in 1.3 million in projects.  The committee feels this number (3.3 million) will not be supported by the voters and it needs to be trimmed.  The committee would like input from the department heads collectively on how to shave the numbers.  A round table style discussion will be on the agenda for August 31st.  This meeting will be held at the Fire Station.

Beekeepers:  Nancy received an email form the local Beekeepers organization.  The organization is a nonprofit.  They asked if they could use the Grange Hall one day per month for their meetings.  They would like to have the fee waived.  The cost of heating the Grange for night meetings was discussed.  Nancy will contact the beekeepers to see if the community building would suit their needs.

Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. Jordan and seconded by Mr. Paveglio to enter into non-public session at 9:03 for the purpose of discussing a personnel issue.  A roll call vote was taken:  Jordanñ yea, DeBold ñ yea, Paveglio ñ yea.  Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. DeBold and seconded by Mr. Jordan
to exit the non-public session at 9:37pm.  A roll call vote was taken:  Jordan- yea, DeBold- yea, Paveglio -yea.  

Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. Jordan and seconded by Mr. DeBold to enter into non-public session at 9:37 for the purpose of discussing a personnel issue.  A roll call vote was taken:  Jordan - yea, DeBold - yea, Paveglio - yea.  Motion passes.

Pursuant to RSA 91-A: 3, a motion was made by Mr. DeBold and seconded by Mr. Jordan
to exit the non-public session at 9:44pm.  A roll call vote was taken:  Jordan - yea, DeBold- yea, Paveglio - yea.  

Motion passes.

The minutes of both nonpublic sessions were sealed indefinitely.

Accounts payable and payroll were approved.

The minutes from August 10, 2010 were approved.

A motion by Mr. DeBold and seconded by Mr. Paveglio to adjourn the meeting at 9:44 pm.  Motion passes.

Respectfully submitted,

Nancy Tanner

____________________________    ________________________       ___________________________
Jeffrey Jordan, Chairman                Richard DeBold                      D. Michael Paveglio

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