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Selectmen Minutes 07/24/2018
      Chichester Board of Selectmen
Minutes of Meeting
 Tuesday July 24, 2018

Members Present: Jeff Jordan, Tom Jameson, Ed Millette, Jodi Pinard Town Administrator and Kristy Barnouski Administrative Assistant

Attendees:  Chief Quimby, Jim Plunkett, Michael Williams, Allen Mayville, and other members of the public.

King Road Culverts-

Mr. Plunkett stated that he spoke with Busby about asphalt cost escalation and received a quote to do the King Road culverts.
The original cost of the project was $219,000.00 and was way over budget.
The municipal transportation fund has 58,182.00, Highway has $77,562.00 total 135,744.00  
Garvin hill 11,000.00 and 129,654.00 for the culverts leaving a short fall of 4910.00 with no funds from the budget.  
Mr. Millette stated that when he thinks of road reconstruction he thinks of the whole project and asked why the culverts were not included.  
Mr. Plunkett stated that they didn’t budget for the culverts so they could utilize the highway block grant knowing it would be very expensive to repair.  They are very large galvanized culverts.  
Mr. Millette stated that brings the total road reconstruction for King Road is $450,000.00 with culverts.  He also stated that he would not do the road reconstruction without replacing the culverts as they are in very bad shape.  
Mr. Plunkett stated he could take some money out of another line item to soften the blow.  Mr. Plunkett stated that the shortfall of roughly $5,000.00 would be taken out of two or three line items
Mr. Millette stated for accounting purposes he would like the $11,000.00 for Garvin Hill Road to be taken strictly from the Highway Block Grant and the culvert be taken from line items.  
Mr. Plunkett wanted to point out in the fuel line has only $3,000.00 left in it for the rest of the year.
Mr. Plunkett stated that the expenses shot up and line is now low.   He stated that he may have to do another 100 ton in salt for $5,400.00 to get through the year.  
Mr. Jameson asked about mileage on the new truck and Mr. Plunkett stated he’s using roughly 22 gallons a day.  
Mr. Millette asked about the ditch on Ring Road and whether or not he was able to speak with Mr. Nelson about his driveway.  Mr. Plunkett stated that he has tried many things to try to fix the problem with no luck.  He has tried to super elevate it, removed the cross culvert, has built up the edge of the driveway with no luck.  Mr. Millette asked him to take a look and see if there is anything else he could do to resolve the problem.  Mr. Plunkett agreed.
Mr. Jameson stated that the ditches on cross road are very deep and he is worried that people will end up stuck in them during the winter.  Mr. Plunkett stated that he can put a little more top gravel in and level it out and agreed to take a look.


Mike William’s-Building Permit
Mr. Williams came before the Board to discuss his proposed riding arena that he has had trouble getting a building permit for which is a 13,000 sq. ft. building which is very large but stores no fuel load.
Mr. Williams stated that he spoke to Mr. Cole very early in the process and he has even walked the property with him.   Mr. Williams stated that the he was initially told the permit would be over $6,000.00 which has now been squared away but now he has faced with waiting for a permit to be approved.  
Mr. Williams has written letters to Chief Quimby, Matt Cole- Building Inspector and Matt Cole Deputy Chief of the Fire Department for a meeting.  He stated that the process has been very delayed including the July 5, 2018 that was cancelled due to Mr. Cole’s overtime at his full time position.
One of the issues Mr. Williams has is that Mr. Cole wants him to put in a fire access road that would support 100,000lbs which Mr. Williams claims there are no fire apparatus that weigh that much in NH.   
Mr. Williams stated that he submitted his building permit on June 14, 2018 and local policy states two weeks, but RSA gives 60 day and he has asking for a meeting for almost 8 weeks.  Mr. Williams indicated that the Fire Marshall would like to be a part of this meeting as well.  August 14th is the upcoming 60 day mark for this process.  July 5th Mr. Williams indicated that he spoke to Mr. Cole at the Planning Board meeting in which Mr. Cole said he wants him to consider a fire pond.  Mr. Williams indicated that he oesn’t have $30,000.00 to build a fire pond nor will DES allow him to Damn up Sanders pond.  
A Meeting with Mr. Cole, Chief Quimby, Deputy Chief Millette and Mr. Williams will be scheduled for as soon as Mr. Cole is back from vacation.
Mr. Williams wants to solve this before August 14 so he doesn’t have to use the recourse of Superior Court.  He doesn’t want to go down that road.
Mr. Jameson wanted to find out when was the last riding arena approved, and what did they have to do?  Different people since 2008 to 2018.   
Mr. Williams offered that if the Town at Towns expense wants to put a fire pond in to protect the school he would put in easement on his land.   
There will be a meeting before august 14th with Fire Marshalls office as mediators.  
Mr. Jeff stated that he would like a different Selectmen besides Mr. Millette at the meeting due to conflict of interest.  Mr. Millette will attend the meeting as Deputy Fire Chief and Mr. Jordan or Mr. Jameson will attend as Selectmen.  
Mr. Williams was directed to contact the Chairman if there are any problems resolving this issue.  
The consensus of the Board is that there is a need for a checklist for future development.

Other Business-  
Mr. McPhail of 3 King Road, came to the meeting to speak the about terrible close calls on Rt. 4 near his home on the corner of Rt.4 and King Road  during morning hours. (7am-9am).  
Mrs. Pianrd got safety statistics which are 7 deaths (2 in last 6 months).  In a 3.5 mile stretch speed limit changes 4 times.  There has been a total of 494 total accidents.  The Board is working on putting together a letter and information for D.O.T.  

Mr. Mayville stated that he was upset that notices were not always being put in the Suncook Valley Sun and instead being put in the Concord Monitor.  Mrs. Barnouski stated that unfortunately the Concord Monitor had to be utilized in order to have the notices in the paper an appropriate amount of time.  Mr. Mayville stated that that if the applicant does not meet submission deadlines then they should have to wait until the next meeting so that the Town is able to see the notice in the Suncook Valley Sun.  Mrs. Barnouski stated that she makes every effort to get them in the local paper but sometimes it’s not possible.  She will discuss this with the Planning Board at their regular monthly meeting.  

Non-Public Session 91-A:3 II.~(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.~

A motion was made by Mr. Jameson and seconded by Mr. Jordan to enter into non-public Jordan Aye, Jameson Aye, Millette Aye. Motion Passes

A motion was made by Mr. Jameson and seconded by Mr. Jordan to exit non-public session Jordan Aye, Jameson Aye, Millette Aye. Motion Passes

A motion was made by Mr. Jordan and seconded by Mr. Jameson to seal the non-public meeting minutes indefinitely. Jordan Aye, Jameson Aye, Millette Aye. Motion Passes.

Chief Quimby stated that a donation was made to the Fire Department of 20 bags of speedy dry.  
Mr. Millette made a motion and Mr. Jameson seconded to accept the donation of 20 speedy dry bags for use at the Fire Department.  Motion passes.

The Board was made aware of a possible person living in their car on Martel Road in the end of the Road or now possibly in a resident’s driveway.

Mrs. Pinard stated that due to the high cost of the new fireproof file cabinets she ordered sliding locks for the Trustee of the Trust fund cabinets

Adjournment
Being no further discussion, a motion was made by Mr. Millette and seconded by Mr. Jameson to adjourn the meeting at 8:14 pm. Motion passes.

Respectfully submitted,

                                                                        Not approved until signed
Kristy Barnouski, Administrative Assistant



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