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Selectmen Minutes 04/04/2017
     
 Chichester Board of Selectmen
Minutes of Meeting
Tuesday April 4, 2017

Members Present: Jeff Jordan, Tom Jameson, Ed Millette, Jodi Pinard Town Administrator, Kristy Barnouski Administrative Assistant

Others Present: Evelyn Pike, Paul Sanborn, Jim Plunkett, Lucille Noel, Donna Chagnon, Patty Milligan, Tom Houle and other members of the public.

Call to Order Mr. Jordan called the meeting to order at 6:30pm

Department Heads

Fire Department
Mr. Sanborn asked if Fire Association could use the parking lot for the town wide yard sale on June 3, 2017.  The Board agreed.

NH Swat does not want the ambulance.  The recommendation from the FD is to send it to White’s Farm in Concord for auction.

The FD Is asking for the bid for the trailer to be awarded to Rochester Truck Inc. for $2,950.00 along with 4 D rings for a total of $3102.00.

Mr. Jameson motioned and Mr. Jordan seconded to purchase the trailer from Rochester Truck Inc. and accessories for a total of $3,102.00.  Motion passes.

Mr. Sanborn reported that there was a fire on Deer Meadow Road which several pets did not survive, however some were rescued.  The Students did a fantastic job at the fire and Officer Carrero who was first on scene handled the situation very well.  

Emergency Management
Mr. Martell stated that the Town Emergency Operations Plan is now complete and ready for approval.

Highway
Mr. Plunkett stated that a plow truck broke down during the last storm.  Chief Quimby put a message on the FD Facebook page that the second pass through would be delayed. Mr. Plunkett noted that the message seemed to spread widely.  

Mr. Plunkett stated that the electrical work is finished for the second egress at the shed which was done by Joe Amour.

Mr. Plunkett stated that he ordered truck that was approved from the warrant article.

The Grange Hall sign that hangs on the front of Town Hall was lifted off the hook it sits on during strong gusts of wind.  The Highway Department was able to put it back in place but Mr. Plunkett stated that it needed to be replaced because it was starting to fall apart.  He has spoken with the Historical Society about the possibility of moving it there for display.  

Mr. Plunkett and Mr. Cole are working on new specs for the driveway permit.

Mr. Jameson is asked that the Highway Department plow more of the park when it snows for parking safety.

Library
Ms. Noel reported that the Trustees meet Monday April 10, 2017.

The first book sale will be on April 22, 2017.

There will be a barn program on April 22, 2017, a program on wildlife moose population for kids, and the teen advisory group will be doing a breakfast on April 29 at the library.  Information on these events and more can be found at the Library or on the Town website.  

Tax Deeding

Map 9 Lot 96
A motion was made by Mr. Millette and seconded by Mr. Jordan to take the deed of the property for Map 9 Lot 96. Motion passes.

Mrs. Pike wanted it to be reflected in the minutes that she did notify the Selectman that the property was not properly assessed or notified in the year of 2014.

Map 4 Lot 151-A
A motion was made by Mr. Millette and seconded by Mr. Jordan to take the deed of the property for Map 4 Lot 151-A. Motion passes.

Boston Post Cane Award
The Board is waiting for some possible dates to award the recipient of the Boston Post Cane.  The Cane is ready for pick up.  

Shaw Field Maintenance-
Mrs. Pinard stated that she spoke with Mr. Briggs and he wanted to continue the maintenance agreement.  There were    
concerns for the fields not being mowed enough and being overgrown.
Mr. Millette motioned and Mr. Jordan seconded to award the maintenance agreement to Bill Briggs for Shaw field. Motion passes.

Appointment of Commission, Boards and Committee Members
A motion was made by Mr. Jordan and seconded by Mr. Millette to appoint the following people to the associated Boards, Commissions, and Committees

Dawn Marshall – Conservation Commission – 3 year term
Stephen MacCleery – Advisory Budget Committee – 3 years
Stephen MacCleery – Agricultural Committee – 3 years
John Martel – Emergency Management Director – 3 Years
Patrick Clarke – Health Officer – 3 years
Mark McIntosh – Cemetery Trustee – 2 years
Motion Passes.

Planning Board
Mr. Jordan made a motion and Mr. Millette seconded to make Michael Willams as a full voting member of the Planning Board.  
Mr. Jordan, Aye. Mr. Millette, Aye. Mr. Jameson, Nay. Motion passes.

Mr. Jameson made a motion and Mr. Millette seconds to make Ann Davis an alternate member of the Planning Board. Motion passes.

Other Business

Motion to award Road bids-
A motion was made by Mr. Jameson and seconded by Mr. Jordan to award the road reconstruction bid to Busby. Motion passes.

Mr. Jordan made a motion and Mr. Jameson seconded to request the following from the Trustees of the Trust Funds for 2016 expenses.  $8,751.98 from the Government Vehicle Expendable Trust and $575.36 from the Bear Hill Road Expendable Trust. Motion passes.

Mrs. Pinard stated that the auditors were in last week which went smoothly.

Mrs. Pinard went with meals on wheels to deliver meals to residents in Town which she enjoyed.

Mr. Houle asked about moving Planning Board to Fire Department.  The Board agreed that the meeting should be moved and the next meeting should be held at the Safety Center.

Mr. Millette asked about what was going on at Lugg plaza which has well over 100 vehicles in that lot.  He is concerned about emergency access and vehicles sitting for extended periods of time.  Mrs. Pinard will send the owner a letter.  

Mrs. Pinard informed the Board that DES will be going out to 290 Dover Rd. with Chief Clarke to see stains on the ground and preform an inspection.

The Board asked that the progress of Gordan Pike’s property be evaluated.

Mrs. Pinard informed the Board that as soon as the snow clears attorney Mayer will come out to look at stone walls and make an assessment of the Pound Road dispute.  

Non-public Session: 91 A:3 II (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until claim or litigation has been fully adjudicated or otherwise settled.

A motion was made by Mr. Jordan and seconded by Mr. Millette to enter into non-public session under RSA 91-A: 3 II (e). Jordan Aye, Jameson Aye, Millette Aye. Motion Passes.

A motion was made by Mr. Jameson and seconded by Mr. Jordan to exit non-public session, Jordan Aye, Jameson Aye, Millette Aye. Motion Passes.

A motion was made by Mr. Jordan and seconded by Mr. Millette to seal the non-public meeting minutes indefinitely. Jordan Aye, Jameson Aye, Millette Aye. Motion Passes.

Non-Public Session RSA 91-A: 3 II (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.

A motion was made by Mr. Jordan and seconded by Mr. Jameson to enter into non-public session under RSA 91-A: 3 II (c). Jordan Aye, Jameson Aye, Millette Aye. Motion Passes.

A motion was made by Mr. Millette and seconded by Mr. Jordan to exit non-public session, Jordan Aye, Jameson Aye, Millette Aye. Motion Passes.

A motion was made by Mr. Jordan and seconded by Mr.  Jameson to seal the non-public meeting minutes indefinitely. Jordan Aye, Jameson Aye, Millette Aye. Motion Passes.

Adjournment
Being no further discussion, a motion was made by Mr. Jameson and seconded by Mr. Jordan to adjourn the meeting at 8:26pm. Motion passes.

Respectfully submitted,
                                                                        Not approved until signed
Kristy Barnouski, Administrative Assistant

Jeffrey Jordan                                                                        Tom Jameson                                                      Ed Millette


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